Accounts Payable Clerk
Pertemps Black Country Perms
Reporting directly to the Accounts Payable Manager, you will play a key role in delivering a professional and timely accounting service across the business. This is an excellent opportunity for someone with Accounts Payable or finance administration experience who thrives in a fast-paced environment and enjoys working collaboratively across multiple departments.
Key Responsibilities
• Ensure that invoices processed are correctly calculated, approved and coded:
- Car fuel invoice
- Petty cash requests (including P11D elements)Process and review invoices accurately, ensuring correct calculation, coding and approvals across the Group, including:
- Utility supply invoices
- Head rent invoices
- Certified invoice
- Purchase Order matching (ERP Project)
- Ensure correct CIS and VAT rules are applied to invoices processed.
- Prepare and review weekly payment runs, including clearing paid invoices.
- Complete monthly cheque runs.
- Support the onboarding of new suppliers, ensuring all required checks and documentation are completed accurately.
- Reconcile supplier statements to the Accounts Payable ledger on a regular basis.
- Liaise with suppliers to resolve invoice queries efficiently and professionally.
- Process CCJs, court orders, legal correspondence, disconnection notices and final demand letters, escalating where appropriate.
- Work closely with stakeholders across the business to ensure invoices are processed within agreed timescales.
- Process urgent payment requests in line with company procedures.
- Adhere to departmental KPIs relating to accuracy, timeliness, supplier payment terms, reconciliations, month-end close and credit balances.
- Maintain a zero-tolerance approach to duplicate payments.
- Carry out any additional duties reasonably requested.
To be successful in this role, you will have:
- Previous experience in Accounts Payable, Purchase Ledger or a finance administration role preferred.
- A good understanding of accounting procedures.
- Strong communication skills with the ability to build relationships at all levels internally and externally.
- Excellent attention to detail and accuracy.
- The ability to work under pressure, manage multiple tasks and meet tight deadlines.
- A proactive and flexible approach with a willingness to learn.
- Good IT skills, including Microsoft Office applications, particularly Excel.
- A positive mindset with the ability to identify and suggest process improvements
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