Facilities Administrator

Class 1 Personnel

▪ To support Help Desk functions as

part of the Contingency Plan when

Help Desk staffing gets to a critical

point.

▪ To maintain central office systems,

ensuring that records are accurate

and consistent with relevant

company procedures.

▪ To attend any training courses

required for this role.

▪ Manage own workload effectively

ensuring that the managers/team

requirements are met to deadlines.

▪ To understand the contractual

requirements and the operational

needs of the site.

▪ Support with payroll and scheduling

through Kronos/Pretium

consolidation, management and

reporting.

▪ Provide general administrative

support on the Tower Hamlets and

Greenwich contracts and other

appropriate duties as directed by

Line Manager to support contract

functions.

▪ Establish good working relationships

with other team members.

▪ Ariba/SAP - Raising PO & receipting and invoicing

▪ Conduct Agency cover

administration on a weekly basis

with the operational teams

▪ Assisting and Deputising for the Payroll/Office Manager when

required.

▪ Preparation prior meetings and

minute taking and preparation of

reports when required.

▪ Assisting and preparing internal and client monthly reports.

▪ General admin support including compilation of letters, development

and management of the filing

system, booking of meetings and

general office duties, ordering of

uniforms and PPE, arranging for

parking permits.

Essential

▪ Sound knowledge of IT

systems (Google &

Microsoft suite)

▪ A flexible approach to

work and to be a good

team player

▪ Experience in a proven

administrative role is

essential.

▪ Able to work to varying deadlines.

▪ Minute taking ability

▪ Experience of working

with people at various

levels

▪ Highly organised

▪ Reliable, conscientious with an eye for detail

▪ Sound problem solving abilities.

▪ Proactive and resourceful