Fleet Compliance Manager

Job Purpose

The Fleet Compliance Manager is responsible for ensuring full legal and operational compliance across a large vehicle and trailer fleet.

The role leads fleet compliance activity, manages a small Maintenance Control Centre, and works closely with internal and external stakeholders to control Vehicle Off Road (VOR) levels, maintenance performance, and operating costs.

Key Responsibilities

• Manage and maintain full compliance of a large commercial vehicle and trailer fleet in line with legal, safety, and company standards
• Lead and develop a Maintenance Control Centre team of two, ensuring effective day-to-day fleet support and decision-making
• Monitor, control, and continuously improve Vehicle Off Road (VOR) levels, ensuring fleet availability targets are met
• Control and optimise maintenance costs while maintaining compliance and safety standards
• Liaise effectively with internal stakeholders (operations, finance, senior management) and external stakeholders (maintenance providers, regulatory bodies, suppliers)
• Ensure all maintenance activities comply with commercial vehicle maintenance regimes, including inspections, servicing, and defect rectification
• Maintain and oversee compliance with driver's hours regulations, including monitoring, reporting, and corrective actions
• Ensure accurate recording and utilisation of fleet systems, particularly Axscend, for maintenance and compliance tracking
• Support audits and inspections, ensuring documentation and processes meet regulatory requirements
• Drive continuous improvement in fleet compliance processes and controls

Skills, Experience & Qualifications

Essential

• Proven experience in a fleet compliance or maintenance compliance role, ideally within a large commercial vehicle environment
• Strong understanding of commercial vehicle maintenance regimes and compliance standards
• Solid knowledge of Driver's Hours & DVSA Operators licence Regulations
• Current International CPC qualification
• Experience using Axscend fleet maintenance/compliance systems
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Strong communication and stakeholder management skills
• Ability to manage costs, prioritise workload, and make compliance-focused decisions
• Experience leading or supervising a small team

Desirable

• Previous experience managing VOR reduction initiatives
• Background working with large multi-site or high-utilisation fleets
• Transport or fleet-related compliance qualifications

Personal Attributes

• Highly organised with strong attention to detail
• Proactive, solutions-focused approach
• Confident decision-maker with the ability to challenge when required
• Strong leadership and team development skills
• Able to operate effectively in a fast-paced, operational environment

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