Fleet Coordinator

About the Role

As Fleet Coordinator, you will be the primary point of contact for all fleet-related matters, ensuring vehicles remain compliant, well-maintained, and operationally efficient.

In addition to fleet management responsibilities, you will provide high-quality administrative support across multiple departments, helping to coordinate meetings, prepare documentation, maintain records, and support key operational processes.

This is a varied role where no two days are the same, making it ideal for someone who enjoys managing multiple priorities and collaborating with colleagues across all levels of the organisation.

Key Responsibilities

Fleet Management

• Coordinate vehicle servicing, MOTs, repairs, maintenance, and inspections.
• Arrange vehicle collections, deliveries, and employee vehicle changeovers.
• Conduct vehicle issue and return inspections, recording vehicle condition and arranging repairs where required.
• Maintain accurate fleet records, databases, and vehicle history information.
• Process accident and damage reports, liaising with insurers and repair providers.
• Monitor vehicle tax, insurance, driver licence checks, and fleet compliance requirements.
• Manage fuel card administration, including issuing, cancelling, and reconciling fuel cards.
• Track ULEZ charges, congestion charges, tolls, and other vehicle-related costs.
• Support vehicle procurement, disposal, and reallocation activities.
• Produce regular fleet management reports for internal stakeholders.

Administrative Support

• Provide administrative support across a range of business departments.
• Prepare and distribute documents, reports, presentations, and correspondence.
• Organise meetings, coordinate room bookings, and arrange refreshments.
• Attend meetings and produce accurate minutes when required.
• Support compliance, training, and record-keeping activities.
• Complete monthly company credit card reconciliations and provide information to the Accounts Team.
• Assist with general business administration tasks as required.

About You

We are looking for someone who:

• Is highly organised with excellent time management skills.
• Can effectively manage multiple priorities and deadlines.
• Has strong attention to detail and excellent record-keeping abilities.
• Is a confident communicator who can build positive relationships with colleagues, suppliers, and external stakeholders.
• Has previous experience in fleet administration, fleet coordination, or a similar administrative role (desirable but not essential).

What We Offer

In return for your contribution, you will receive:

• 25 days annual leave plus bank holidays
• Flexible Holiday Scheme (Buy/Sell Holiday)
• EV Salary Sacrifice Scheme
• Private Medical Insurance
• Life Assurance

About Marble Talent Group

Marble Talent Group are specialist engineering recruiters dedicated to supporting candidates at every stage of their careers. We pride ourselves on matching talented individuals with the right opportunities, helping them grow into successful professionals within the engineering sector.