Project Manager Assistant

Job Title: Project Coordinator (Mandarin Speaking)
Salary: £27,000 - £30,000 per annum

Industry: Food Manufacturing

Monday to Friday 9am-6pm - office based (Erith, Kent)

Discount on all products

Free parking

20 days annual leave + bank holidays

Pension

We are seeking a highly organised and proactive Project Coordinator to support the delivery of complex projects across planning, operations, supply chain and site coordination. This role is ideal for someone who thrives in a fast-paced environment and is confident managing multiple priorities while supporting senior project leadership.

IMPORTANT REQUIREMENT

MANDATORY: Candidates MUST be fluent in Mandarin Chinese (spoken and written).
This is essential due to regular communication with suppliers, stakeholders, and project partners.

Key Responsibilities

1. Project Support & Coordination

• Assist the Project Manager in developing and maintaining project plans
• Organise, distribute, and maintain project documentation and task lists
• Track project progress and report updates to the Project Manager
• Coordinate project meetings, prepare materials, and record minutes

1. Document & Report Management

• Maintain accurate filing systems for contracts, approvals, drawings, and project records
• Prepare and submit regular project progress reports on time and in full accuracy

1. Supply Chain & Resource Support

• Support procurement activities for equipment, materials, and construction supplies
• Liaise with suppliers and assist with quotation comparisons and contract discussions

1. Risk & Issue Management

• Support identification and monitoring of project risks and issues
• Track resolution progress and assist in implementing contingency plans

1. On-Site Project Support

• Conduct site visits to monitor progress, quality, and safety standards
• Support coordination between contractors, supervisors, and stakeholders

1. Cost & Budget Support

• Collect and organise project cost data
• Support budget tracking and reporting
• Assist in identifying cost-saving opportunities

1. Communication & Coordination

• Liaise with internal departments including Finance, Production, and Quality
• Support communication with external partners, regulators, and government bodies

1. Administrative Support

• Manage day-to-day administrative tasks for the project team
• Arrange travel, process expenses, and support general logistics

What We Are Looking For

• Strong organisational and coordination skills
• Ability to manage multiple tasks and deadlines
• Confident communicator in both English and Mandarin Chinese (essential)
• Comfortable working with internal teams and external stakeholders
• Proactive, detail-focused, and solution-oriented approach

If you meet the above requirements and are fluent in Mandarin Chinese, we encourage you to apply.

INDSR