Accounts Payable Assistant

Position: Accounts Payable Assistant

Location: Weybridge

Salary: £15 per hour

Duration: 3 Months

Hours: Monday-Friday, 9am-5:30pm or 8:30am to 5pm 2 days in the office 3 days at home

Overview of a Accounts Payable Assistant

As an Accounts Assistant, you will play a key role within the finance function, supporting the end-to-end accounts payable process and ensuring invoices are processed accurately, paid on time, and correctly recorded. You will work closely with internal teams and external stakeholders to maintain strong financial controls, support reconciliations, and assist with month-end processes. This role requires a detail-focused and proactive individual who can manage a varied workload within a fast-paced environment.

Responsibilities of a Accounts Payable Assistant

• Process invoices accurately and ensure timely payment in line with agreed terms (UK and international suppliers where applicable)
• Route invoices for approval and ensure they are returned within required timeframes
• Ensure correct purchase order processes are followed
• Set up and maintain supplier accounts with verified information
• Work closely with internal stakeholders to ensure invoices are approved and processed correctly
• Manage accounts payable queries through shared inboxes, ensuring timely resolution
• Perform supplier statement reconciliations and resolve discrepancies
• Monitor and manage debit balances on supplier accounts
• Support complex monthly reconciliations, including intercompany and accrued items
• Assist with bank reconciliations and journal postings
• Prepare month-end accruals where required
• Allocate direct debits and payments on account
• Provide documentation to support audit requests
• Support ad hoc finance projects and process improvement initiatives
• Build strong relationships with both internal teams and external suppliers

Key competencies of a Accounts Payable Assistant

• Strong attention to detail and accuracy when working with financial data
• Confident working within accounts payable processes and identifying discrepancies
• Good Excel skills, including formulas, lookups, and pivot tables
• Strong communication skills with the ability to build relationships across teams
• Ability to manage multiple tasks and meet deadlines
• Good understanding of basic accounting principles and financial processes
• Proactive, organised, and solution-focused approach

Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills.  Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful.

March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.

Consultant – Charlie Shepherd