Accounts Payable Specilist

Job Purpose: The Accounts Payable Clerk is responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining high-quality vendor master data, and supporting the integrity of the purchase-to-pay process. This role includes responsibility for master data cleansing, with a particular focus on validating and updating missing or incorrect supplier bank details.
Key ResponsibilitiesInvoice Processing & Payments

• Process high volumes of purchase invoices accurately and in a timely manner
• Match invoices to purchase orders and goods received notes (2-way/3-way matching)
• Resolve invoice discrepancies in collaboration with internal departments and suppliers
• Prepare and process supplier payment runs (BACS, CHAPS, Faster Payments, etc.)
• Ensure all payments are approved in line with company policies

Supplier Account Management

• Maintain strong relationships with suppliers, responding to queries and resolving issues promptly
• Perform regular supplier statement reconciliations and resolve outstanding balances
• Monitor aged payables and escalate overdue or disputed items

Master Data Management & Cleansing

• Maintain and update supplier master data within ERP/accounting systems
• Identify and cleanse duplicate, incomplete, or inaccurate vendor records
• Ensure consistency and standardisation of supplier data across systems
• Review and update supplier profiles to maintain data integrity and audit compliance

Bank Detail Validation & Missing Data Matching

• Identify suppliers with missing or incomplete bank details and proactively obtain required information
• Validate new and updated bank details in line with internal controls and fraud prevention procedures
• Cross-check bank details against supporting documentation and supplier confirmations
• Liaise with suppliers and internal teams to match and complete missing payment information
• Support implementation of controls to minimise risk of fraudulent or incorrect payments

Controls, Compliance & Reporting

• Ensure adherence to internal controls, policies, and financial regulations
• Assist in audit processes by providing supporting documentation and explanations
• Contribute to process improvements within the AP function
• Prepare reports on invoice processing, payment status, and data quality metrics

Key Skills & Experience

• Previous experience in an Accounts Payable or finance administration role
• Strong understanding of AP processes, including invoice matching and payment runs
• Experience maintaining vendor master data and performing data cleansing activities
• Familiarity with ERP/accounting systems (e.g., SAP, Oracle, Dynamics, Sage)
• High level of accuracy and strong attention to detail
• Good organisational and time management skills
• Strong communication skills, both written and verbal.

What you'll get in return
Flexible working options available.

What you need to do now
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