Administration Assistant

We're partnering with a globally recognised leader in speciality chemicals to recruit an experienced Administrative Coordinator for their Manchester facility. This is a broad, site-critical role that sits at the heart of the operation - keeping people, processes, and compliance running smoothly across multiple functions.

Far from a traditional administrative position, this role gives you genuine influence over site performance. You'll work across HR, quality, finance, logistics, and operations, making it an exceptional opportunity for a versatile, motivated professional looking to grow their impact in a well-resourced, forward-thinking environment.

What you'll be doing:

Site operations & administration:

- Take ownership of day-to-day office operations, ensuring protocols are consistently followed and the site runs efficiently

- Support HR and disciplinary processes in line with company policy and best practice

- Maintain and develop document control systems (SharePoint) to support audit readiness and effective knowledge management

People, recruitment & wellbeing:

- Coordinate end-to-end recruitment activity, including onboarding and induction programmes

- Oversee workforce development, training scheduling, and personnel health screening

- Manage absence reporting and contribute to payroll administration processes

Quality, compliance & governance:

- Ensure full compliance with regulatory, legal, and corporate HR requirements

- Lead administrative elements of quality management systems, including audit preparation and procedure implementation

- Participate in monthly site meetings, contributing operational insights and updates

Finance, logistics & stakeholder support:

- Manage site rebate and resale processes (steel, IBCs, drums, pallets, cardboard)

- Coordinate travel arrangements and provide professional hospitality to internal and external visitors

- Handle incoming and outgoing correspondence and maintain clear communication channels across the site

- Provide cross-functional backup support to maintenance and stores, including inventory coordination and cycle counting

What we're looking for:

Essential

- Proven experience in an administrative, coordination, or operations support role

- Strong Microsoft Office skills - Excel, PowerPoint, Teams, and OneDrive

- Excellent communication and stakeholder management abilities

- High level of discretion when handling sensitive or confidential information

 Strong ability to prioritise, self-manage, and deliver across multiple workstreams

Desirable

- Familiarity with SAP systems

- Background in compliance, HR processes, or quality management environments

What’s on offer:

• Salary - Paying up to £35,000
• Annual leave - 26 days + bank holidays (rising to 30 days after 5 years' service)
• Life insurance - 3x salary
• Pension scheme - 6% employee / 12% employer contribution
• Company events
• Gym membership - £100 contribution
• Health & wellbeing programme
• On-site parking
• Private medical insurance (Part funded)
• Referral programme
• Sick pay
• Critical Illness cover

Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship.