Administrator

One of the UK's leading power and energy companies

Job Details

Job Title

Site Administrator – Substation Projects

Job Purpose

The Site Administrator will provide comprehensive administrative, document control, and coordination support to Site Managers and project teams on substation construction sites. The role is critical to ensuring site operations run smoothly, documentation is accurate and up to date, and compliance with safety, quality, and client requirements is maintained.

Key Responsibilities

Site & Project Administration

• Provide day-to-day administrative support to Site Managers 
• Maintain organised site records, logs, and filing systems (digital and hard copy)
• Prepare, distribute, and track site documentation such as reports, permits, and notices
• Assist with progress reporting and data collation for management reviews

Document Control

• Manage drawings, specifications, RAMS, permits, and technical documents
• Ensure correct document version control and distribution on site
• Support document uploads/downloads on client or internal systems
• Track approvals, revisions, and document status

Health, Safety & Compliance Support

• Assist with site induction records and training matrices
• Maintain site registers (visitor logs, plant registers, PPE records)
• Support safety documentation including RAMS, permits to work, and toolbox talks
• Help ensure compliance with project, client, and regulatory requirements

Coordination & Communication

• Act as a key point of contact between site teams, head office, and subcontractors
• Coordinate meetings, take minutes, and distribute action points
• Assist with booking site logistics (accommodation, access, deliveries)
• Support workforce administration including timesheets and attendance records

Commercial & Procurement Support

• Assist with raising purchase orders and tracking deliveries
• Maintain records for invoices, cost tracking, and materials
• Support subcontractor documentation 

Skills & Experience

Essential 

• Previous experience in a Site Administrator, Project Administrator, or similar role
• Experience working on construction, utilities, or infrastructure sites
• Strong organisational and administrative skills
• Good understanding of document control processes
• Proficient in Microsoft Office (Word, Excel, Outlook, SharePoint)
• Strong communication skills and attention to detail
• Ability to work independently in a site environment

Desirable

• Experience on substation, electrical, or utilities projects
• Familiarity with document control systems and client portals
• Previous experience supporting site or project managers

Personal Attributes

• Well organised and proactive
• Comfortable working in a fast-paced site environment
• Professional, reliable, and discreet
• Able to build strong working relationships with site teams

£14.00 per hour to £17.00 per hour