Assistant Office Manager

Assistant Office Manager

Location - Northolt
Salary - £32,000 – £35,000 per annum

An established and growing business is seeking a proactive and highly organised Assistant Office Manager to support the smooth day-to-day running of the office and wider business operations.

This is a varied and fast-paced position where you will work closely with the senior leadership team, supporting office operations, facilities, compliance, IT coordination, staff onboarding, and general administration. The successful candidate will play a key role in maintaining an efficient, professional, and positive working environment.

Key Responsibilities

Office and Facilities Management

• Support the daily running of the office to ensure an organised and productive environment
• Act as the main point of contact for office maintenance, repairs, and facilities issues
• Manage office supplies, equipment, and inventory levels
• Handle incoming phone calls and email enquiries professionally

IT and Systems Coordination

• Coordinate maintenance and servicing of office equipment and internal systems
• Liaise with third-party IT providers and support teams when required
• Assist with setting up equipment, logins, and user access for employees

People and Culture Support

• Coordinate onboarding for new starters, ensuring a smooth and welcoming experience
• Support team activities, training sessions, and internal events
• Act as a first point of contact for general staff queries and requests
• Help foster a positive and collaborative workplace culture

Compliance and Administration

• Assist with maintaining company documentation, records, and compliance processes
• Support implementation of new procedures and systems to ensure operational efficiency
• Help ensure documentation is accurate and up to date

Executive and Administrative Support

• Provide ad hoc support to the management team
• Assist with diary management, travel arrangements, and meeting coordination
• Prepare documentation and materials for meetings and presentations

About You

The ideal candidate will:

• Be highly organised with strong attention to detail
• Have excellent communication skills, both written and verbal
• Have a proactive and positive approach with a can-do attitude
• Be comfortable managing multiple priorities within a fast-paced office environment
• Work effectively both independently and as part of a team
• Have strong organisational, time management, and problem-solving skills
• Be proficient in Microsoft Office and general office systems

What’s on Offer

• Salary between £32,000 – £35,000
• Supportive and collaborative working environment
• Varied role with exposure across multiple business functions
• Opportunity for long-term career development

If you are an organised and adaptable professional looking for your next opportunity as an Assistant Office Manager, we would love to hear from you.

What You Need to Do Now:

If this sounds like the role for you, don’t wait - apply today with your up-to-date CV!

If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

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