Bid Administrator

About the Client

• Our Client is a respected organisation operating within the construction industry.
• They are known for delivering high-quality projects and maintaining strong professional standards across all operations.
• The company offers a collaborative and fast-paced environment with opportunities for growth and development.

Roles/Responsibilities

• Coordinate calendars, meetings, interviews, and submission deadlines for the bid and pre-construction teams.
• Manage and maintain tender documentation, addendums, and correspondence through SharePoint and internal systems.
• Ensure accurate document control and version management for electronic and hard copy files.
• Distribute tender documentation to relevant internal teams and department heads.
• Liaise regularly with estimating and pre-construction teams regarding tender updates and key deadlines.
• Record, organise, and maintain subcontractor and supplier quotations.
• Support the preparation of bid submissions, questionnaires, presentations, agendas, and meeting minutes.
• Upload and download information through client and tender portals.
• Provide administrative support to the Head of Preconstruction, Head of Estimating, and wider teams.
• Assist in maintaining project photography and records on SharePoint.
• Ensure compliance with company procedures, quality standards, and health & safety requirements.

Qualifications

• Previous administrative experience is essential.
• Experience within construction, engineering, or professional services environments is preferred.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and SharePoint preferred.
• Familiarity with document control or tender processes is advantageous.
• Ability to work independently and within a team environment.
• Ability to work effectively under pressure and meet tight deadlines.
• Professional, reliable, and proactive approach to work.
• Valid driver’s licence preferred.

Benefits

• Competitive salary and benefits package.
• Professional development and career progression opportunities.
• Supportive and collaborative team environment.
• Opportunity to work on diverse and exciting projects.
• Long-term opportunity with a respected client organisation.