Bid Coordinator

The Opportunity

An exciting opportunity has become available for an organised and proactive Bid Coordinator to join a growing and collaborative business support team based at Harwell Campus.

This position would suit someone with previous experience in bid support, proposal coordination, or project administration who thrives in a fast-paced environment where strong organisation, communication, and attention to detail are key.

Working closely with Business Development and operational teams, you will support the successful coordination, preparation, and submission of bids and proposals across a range of projects and sectors.

Key Responsibilities

1. Monitor tender portals, frameworks, and online opportunities to identify suitable bids and submissions
2. Support bid qualification and go/no-go decision processes
3. Coordinate the preparation and submission of tender and proposal documentation
4. Conduct research and compile supporting information for bid responses
5. Format, proofread, and edit documents to ensure accuracy, quality, and compliance
6. Assist in developing engaging and professional proposal content
7. Manage bid deadlines and ensure all submissions are completed on time
8. Create and maintain project plans, schedules, and trackers using internal systems
9. Maintain organised bid libraries and ensure documentation is up to date and accessible
10. Track bid activity and support reporting and analysis of win/loss data
11. Contribute to the continuous improvement of bid and proposal processes
12. Collaborate with internal teams to support successful project delivery
13. Ensure compliance with health & safety, security, and environmental procedures

Skills & Experience

1. Previous experience within bid coordination, proposal support, administration, or a similar role
2. Excellent written and verbal communication skills
3. Strong organisational and time management abilities
4. Ability to manage multiple priorities and deadlines effectively
5. High attention to detail with strong proofreading skills
6. Confident using Microsoft Office including Word, Excel, Outlook, Teams, and SharePoint
7. Professional, proactive, and collaborative approach
8. Able to work independently and as part of a wider team
9. Flexible and adaptable within a busy working environment
10. GCSEs (or equivalent) including English and Maths

Benefits

Competitive salary package

Generous annual leave entitlement including additional Christmas shutdown leave

Employer pension contribution

Healthcare cash plan

Employee discount platform

Cycle to work scheme

Employee wellbeing and assistance programme

Mental health first aid support

Ongoing training and professional development opportunities

Equality & Inclusion

Our client is committed to building an inclusive workplace where everyone is treated fairly, with dignity and respect. Applications are welcomed from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

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