Buyers Administration Assistant

BUYERS ADMINISTRATION ASSISTANT

Watford, Hertfordshire
Full Time | Permanent

An exciting opportunity has arisen for an organised and detail-oriented Buyers Administration Assistant to join a leading licensed consumer products business based in Watford.

Salary: £27,000–£28,000 (Depending on Experience)
Location: Watford, Hertfordshire
Hours: Monday–Thursday 9:00am–6:00pm | Friday 9:00am–4:30pm

Benefits

• Early finish on Fridays
• Free parking
• Pension scheme
• Casual dress
• Strong career development opportunities

The Company

We are a leading designer, manufacturer and supplier of licensed consumer products, working with some of the world’s most recognised entertainment, character and sports brands.

Our portfolio includes Disney, Marvel, Barbie, Netflix, Sonic, Peppa Pig, Arsenal, Chelsea, Liverpool FC, Team GB and many more.

We develop and supply products across a wide range of categories, including apparel, accessories, stationery, gifting, homeware, drinkware and seasonal products, supplying major retailers throughout the UK and internationally.

As our business continues to grow, we are seeking a highly organised Buyers Administration Assistant to support our buying, product development and supply chain teams.

The Role

This is a varied and fast-paced administrative role providing essential support to the buying function. The successful candidate will assist with supplier management, product administration, order coordination, and the maintenance of accurate product information across multiple categories.

The ideal candidate will be highly organised, detail-oriented and confident working with systems, spreadsheets and internal stakeholders. Experience within buying, purchasing, merchandising, supply chain, retail or consumer products environments would be advantageous.

Key Responsibilities

Buying & Product Administration

• Provide administrative support to the buying team across multiple product categories
• Assist with the preparation and management of purchase orders
• Maintain accurate product, supplier and pricing information within internal systems
• Support the onboarding of new products and suppliers
• Assist with product range reviews, category analysis and market research
• Organise and manage product samples, approvals and product documentation

Supplier Coordination

• Liaise with suppliers regarding product information, pricing, lead times and delivery schedules
• Support supplier communications and maintain strong working relationships
• Track orders and follow up on outstanding information or deliveries
• Assist with supplier negotiations and cost analysis where required

Systems & Data Management

• Maintain accurate records using Microsoft Excel, Google Sheets and other business systems
• Ensure all product data, pricing and supplier information is up to date
• Generate reports and provide administrative support for buying and commercial activities
• Monitor and update spreadsheets relating to stock, orders and product performance

Collaboration & Team Support

• Work closely with buying, supply chain, sales and product development teams
• Assist with customer and retailer product information requests
• Support business projects and operational initiatives as required
• Contribute to a positive, collaborative and fast-paced working environment

Requirements

Essential

Previous experience in an administrative, buying support or coordination role
Strong organisational skills with excellent attention to detail
Proficiency in Microsoft Word, Excel and Outlook
Comfortable working with spreadsheets, databases and business systems
Excellent communication and interpersonal skills
Ability to prioritise workload and manage multiple tasks effectively
Strong numerical and analytical skills
Ability to work independently and as part of a team

Preferred

Experience within buying, purchasing, merchandising or supply chain environments
Experience using Sage or similar ERP/business systems
Experience working within wholesale, retail, manufacturing or consumer products businesses
Knowledge of purchase order management, stock control and supplier administration
Experience supporting product sourcing or category management activities

Why Join Us?

Join a growing and successful consumer products business

Work with globally recognised entertainment and sports brands

Become part of a friendly and supportive team

Competitive salary and benefits package

Early finish every Friday

Free on-site parking

Excellent long-term career development opportunities within buying and product management

If you are an organised and motivated individual looking to build your career within buying and product management, we would love to hear from you.

Please submit your CV for immediate consideration.

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.