Despatch Administrator

We are currently seeking a Desptach Administrator to join a reputable manufacturing company located in Stonehouse. This is a fantastic opportunity to become part of a business recognised for its strong team environment, supportive leadership, and opportunities for long-term career progression.

Based within the office your role will be to provide accurate and timely administrative support to a busy Transport & Despatch department, liaising with both internal and external customers on a daily basis.

Responsibilities:

- Printing, scanning, organising, and filing dispatch documentation and proof of delivery records, forwarding copies to customers when requested.

- Recording and filing fuel receipts accurately.

- Logging DHL invoices onto the internal tracking system.

- Keeping accurate records of completed deliveries.

- Updating and maintaining vehicle fuel consumption logs.

- Assisting with fleet cost administration, including inputting expenses such as fuel, mileage and servicing costs.

- Reviewing agency timesheets for accuracy and updating the relevant spreadsheets.

- Checking site documentation to ensure addresses and contact information are correct and up to date.

- Making sure drivers are provided with all necessary paperwork for completion.

- Developing knowledge of route planning to provide additional operational support.

- Communicating professionally with both internal departments and external customers regarding collections, shortages, and delivery schedules

Candidate Attributes:

- Excellent communication skills with a professional approach at all times

- Demonstrates an organised and methodical approach

- Accurate with attention to detail

- Team player with a flexible approach

Any experience within warehouse or logistics environment would be highly beneficial but not essential

Hours: Monday – Friday, 8.30am – 5pm

Salary: Starting £26,748 - £28,000 per annum (tiered pay which you can progress through with training)