Directors Assistant - Property Coordinator

Directors Assistant – Property Coordinator!

Magnus Search are looking for a Director’s Assistant – Property Coordinator to join a fantastic company based in Exmouth. This amazing opportunity is a Full Time Permanent position offering a salary of £27,000 - £35,000, along with other benefits such as onsite parking.

This is a rewarding opportunity where you will play a key role in ensuring the portfolio of multi-let properties remains safe, compliant, and well-maintained, while also providing high-level administrative and organisational support.

As a Directors Assistant- Property Coordinator you will be responsibilities are:

• To Coordinate statutory compliance across properties, including gas, fire safety, health & safety and risk assessments
• To schedule and manage inspections to ensure ongoing compliance
• Liaising with tenants and contractors to organise and oversee repairs and maintenance
• Support the smooth running and performance of a portfolio of multi-let properties
• Provide comprehensive secretarial support to the Director
• Manage the Director’s diary, meetings, and priorities effectively
• Prepare reports, correspondence, and documentation as required
• Maintain accurate filing systems (both digital and hard copy)
• Manage office records such as staff holidays, key logs, and incoming post
• Assist with general office administration and team support duties
• Use property management software (training provided)

Requirements

• Highly organised with strong attention to detail
• Professional, discreet, and able to handle confidential information with integrity
• Excellent communication skills with a solutions-focused approach
• Strong relationship management skills, particularly with tenants and contractors
• Proficient in Microsoft Office / Microsoft 365
• Good working knowledge of Excel, including basic formulas
• Ability to multitask and manage competing priorities effectively

Desirable / Beneficial Experience

• Experience within a commercial property or property portfolio environment
• Understanding of statutory compliance (fire safety, H&S, asbestos, gas, electrical, water hygiene)
• Experience handling landlord and tenant matters, including contractual processes
• Ability to coordinate contractors, tenders, and maintenance programmes
• Commercial awareness and a proactive, problem-solving mindset

Please note to be considered for the higher salary on offer you will need to demonstrate all requirements expect at interview.

If you feel you have what it takes, then do not delay apply today!

INDWSE