Document Controller

Job Description

Manage and co-ordinate document uploads/downloads on multiple projects using Aconex.

Review of downloads and regular reporting to project teams.

Main Accountabilities: Tasks to be performed in this role

• Formatting and uploading of documents, including drawings, sample submissions, technical submittals, RFI’s etc.
• Capture of relevant documents and transfer to O&M files

• Review of documents upon receipt and compile a summary report, noting the content and changes to each document to the project teams (this is a critical activity that needs to be done promptly upon receipt of documents).
• Overlay various revisions of same document to highlight changes.

• Produce weekly status reports for each project by exporting into Excel and colour coding as complete, in progress or overdue items.

• Produce reports for monthly Project Progress reporting including summary of instructions issued.

• Populate and maintain Drawing Registers (ideally implemented at Tender stage).

• Managing Health and Safety records – taking information from timesheets/Daily Start Briefings to populate manhours worked.

Required Skills and Attributes:

• Familiarity and competency with document management platforms and transfer of data to Excel/Word formats.

• Methodical and well organized approach to the work environment.

• Excellent knowledge in use of spreadsheets, databases and word processing

• Excellent interpersonal and communication skills and be able to interface with colleagues at all levels
• Ability to deal with short time frames and handle multi competing priorities at once

• Team player but also able to work on own initiative