Document Controller

Would you like to join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity?

Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Infrastructure team.

Day-to-day responsibilities include:

• Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex

• Checking that project document protocols are being followed correctly for all uploads

• Distribution of drawings and other documents internally

• Liaison with client and vendor document controllers to ensure quality standards are met

• Compilation and maintenance of project files

• Collation of the technical library throughout the life of the contracts

• Work with the quality manager to ensure that documents used are aligned with our documented processes

• Owning the design registers and maintaining their accuracy

• Completing Pre-Qualification Questionnaires and Certificates for Major Projects

• Creating and sending Site Fixing Folders

• Maintenance of Department Sharepoint

• Other project administration tasks as needed

To be successful in this role you will have the following skills/ experience:

• Strong administrative or archivist background.

• Strong IT skills including MS Word, Excel (including using macros) and SharePoint

• Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)

• Knowledge of Electronic Document Systems (EDMS)

• Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC

• Excellent attention to detail

• Be highly flexible and adaptable to constantly changing requirements and priorities

• Able to follow Standard Work documentation precisely

• To able to commute as needed to construction sites in central London and infrequently across the country.

What can we offer you?

• Strong remuneration package

• A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme

• A culture which encourages innovative ideas and appreciates our talent is the key to our success

Apply today to join us and build what’s next!.