Document Information Controller

As our Information Controller you will act as the "nerve center" of a project, responsible for managing the flow, quality, and integrity of documentation and data.  You will ensure all project data—including drawings and models, are is accurately recorded, securely stored, and readily accessible, adhering to ISO 19650. 

ROLE PURPOSE
To maintain and control the project's Common Data Environment (CDE) and documentation workflow, ensuring that project teams (clients, contractors, and consultants) operate using the latest, verified information.

INTERFACES
Internal Interfacing: Production Managers, Site Managers, Quantity Surveyors, Project Managers, Design Managers and Designers
External Interfacing: Subcontractors, Client representatives, Consultants (Architects, Engineers). 
 

KEY RESPONSIBILITIES
Information Management & Control
•    Document Control Duties: Register, receive, log, distribute, and archive all incoming/outgoing project drawings, reports, and submittals.
•    Version Control: Maintain up-to-date document registers to ensure the site team is working from the current revisions, preventing costly rework.
•    Data Accuracy & Validation: Check for compliance with project naming protocols (e.g., BS 1192/ISO 19650) before publication.
•    O&M Manuals & Handover: Assist in compiling Operating & Maintenance (O&M) manuals, Health & Safety files, and as-built drawings for final project handover.

CDE (Common Data Environment) & Technology Administration
•    System Maintenance: Administer our CDE platform Autodesk Construction Cloud (ACC) and also Share point, but also have knowledge of other CDE’s such as Viewpoint for Projects (4P), Dalux, Aconex, Procore, SharePoint).
•    Workflow Management: Manage automations and attribute mappings within the CDE to speed up approvals.
•    Training & Support: Act as the primary point of contact for support and training for internal teams and external consultants for the CDE.

Compliance & Coordination
•    Compliance: Ensure all documentation adheres to contract requirements, building codes, and safety standards.
•    Stakeholder Engagement: Act as a communication link between design teams, site teams, and external subcontractors.
•    Reporting: Generate weekly reporting on documentation status, user activity, and outstanding workflows. 
 

ESSENTIAL QUALIFICATIONS & EXPERIENCE
•    Industry Experience: Proven experience in a Document Controller or Information Controller role within a construction contractor environment.
•    Technology Proficiency: Expertise in CDE platforms such as ACC, Viewpoint for Projects/4P, Dalux, or Aconex.
•    Standards Knowledge: Strong knowledge of ISO 19650 Building Information Modelling (BIM).
•    Software Skills: Expert proficiency in Microsoft Suite (Excel, Word).

KEY SKILLS & COMPETENCIES
•    Attention to Detail: High level of accuracy in auditing and data management.
•    Organizational Skills: Ability to handle high-volume documentation and multiple projects concurrently.
•    Communication: Effective engagement with diverse stakeholders.
•    Analytical Thinking: Data-driven mindset with the ability to spot trends or risks in project information. 

TYPICAL WORK ENVIRONMENT
•    This is a mainly office based role working 4 days in the office (Monday to Thursday) and working at from home on a Friday, finishing at 2.30pm.
•    May require occasional travel to construction site

PERSONAL ATTRIBUTES

•    Calm and considered individual - Resilient
•    Imaginative with a good eye for detail
•    Professional and confident with others
•    Capable of developing/influencing across the business with their technical and management skills
•    Credible client facing individual
•    Self-motivated

INTERACTING & COMMUNICATING 

Results Driven: Demonstrates a passion and excitement for his/her work. Tackles problems
head-on and works to resolve them without delay

Focus on Excellence: Willing to go the extra mile to exceed expectations. Continually
searches for ways to add value and take performance to the next level

Teamwork & Collaboration: Works for the benefit of customers, suppliers and the wider team.
Proactively builds knowledge through sharing ideas and expertise with others.

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers. Actively collects customer information and uses it to improve services and solutions. Manages the experience of customers to ensure positive relationships are established  and maintained.

Communication: Clearly communicates ideas, plans and priorities to others. Makes
communication a priority so there are no surprises.

Operational Excellence: Plans and organises work to safely achieve maximum efficiency and output. Delivers results consistently.

Adaptability: Learns quickly. Adapts positively to changing business and customer demands.