Facilities Coordinator (Birtley)

We are seeking a proactive and organised Facilities Coordinator to support the Facilities Manager in the day-to-day running of the site. This role is key to ensuring the safe, efficient, and compliant operation of the premises while delivering excellent support services across the business.

The successful candidate will act as administrative support to the Facilities Manager and play an important role in coordinating site services, maintaining compliance standards, and ensuring a professional and welcoming environment for staff and visitors.

Location- Birtley, DH3 2SS

Key Responsibilities:

Support the Facilities Manager with the daily operation and maintenance of the site
Coordinate planned and reactive maintenance activities with contractors and suppliers
Manage cleaning, waste, and security services to ensure high site standards
Assist with health and safety compliance, including record keeping, audits, risk assessments, and contractor documentation
Oversee reception services and ensure a professional front-of-house experience
Coordinate meeting room bookings, setup, and facilities requirements
Monitor and maintain facilities-related records, logs, and compliance documentation
Raise purchase orders, process invoices, and support budget tracking where required
Respond promptly to facilities queries and issues from staff and visitors
Support emergency procedures and business continuity arrangements as required
Assist with office moves, space planning, and workplace setup activities

Skills & Experience:

Previous experience in a facilities, office management, or administrative support role
Strong organisational and multitasking skills
Excellent communication and interpersonal abilities
Good knowledge of health and safety procedures and compliance requirements
Proficient in Microsoft Office and facilities management systems
Ability to work independently and prioritise workloads effectively
Professional, customer-focused approach with strong attention to detail

For any more details please contact Bruno Bagi (phone number removed) or (phone number removed)