Finance & Account Manager

*** is a growing electrical, security, construction and renewable energy business operating across commercial and domestic sectors. Due to continued growth and internal restructuring, we are looking to recruit an experienced and proactive Finance & Office Manager to support the day-to-day running of the business across multiple group companies.

This is a varied and hands-on role suited to somebody who is highly organised, commercially aware and capable of managing finance, administration, HR and compliance responsibilities within a fast-paced SME environment.

The successful candidate will work closely with the directors, external accountants, suppliers, customers and members of staff, playing a key role in supporting the continued growth and organisation of the business.

Financial Management

Manage end-to-end bookkeeping for three companies using Sage Line 50 and Xero

Prepare accounts to trial balance for monthly and year-end reporting

Process purchase invoices, sales invoices, credit control and supplier payments

Manage monthly alarm monitoring invoices

Manage monthly PPM invoicing

Reconcile bank accounts, credit cards, petty cash and intercompany transactions

Prepare invoices for weekly pay runs

Prepare settlement discounts where appropriate for month-end pay runs

Carry out credit control duties and debtor management

Prepare management reports

Carry out credit checking of prospective customers

Support directors with financial queries and operational reporting

Liaise with internal departments and external organisations

Coordinate correspondence from the lettings company

Improve internal processes and maintain strong financial controls across all group companies

Chase payment dates for valuations and outstanding invoices

Prepare VAT returns and ensure compliance with HMRC requirements

Liaise with external accountants regarding year-end adjustments and statutory accounts

Assist with financial reporting

Support continuous improvement of financial systems and controls

CIS (Construction Industry Scheme)

Register and verify subcontractors

Review CIS invoices to ensure correct deductions are applied

Ensure subcontractor payments are processed promptly

Process CIS deductions and prepare monthly CIS returns

Send deduction values to accountants for submission with EPS

Issue CIS deduction statements to subcontractors

Ensure ongoing compliance with HMRC CIS regulations

Payroll Support

Provide payroll data to external payroll providers

Maintain employee payroll records and ensure accuracy of payroll inputs

Ensure compliance with National Minimum Wage increases and payroll legislation

Support pension and payroll administration processes

Required Qualifications & Experience

Proven experience working in a similar Finance / Office Management role min 5 years

Minimum AAT Level 3 qualification or equivalent industry experience

Previous experience within construction, electrical, engineering, maintenance or service-based industries is prefered

Strong working knowledge of Sage Line 50 and Xero

Experience managing accounts to trial balance across multiple entities

Solid understanding of CIS,VATand HMRC compliance

Experience with payroll

Strong Excel skills and general IT proficiency

Ability to manage multiple workloads and priorities simultaneously

Strong organisational and communication skills

Ability to work independently and take ownership of processes

Understanding of applications, valuations, retentions and subcontractor management

Key Competencies

High attention to detail and accuracy

Strong organisational and time-management skills

Clear communication and problem-solving abilities

Professional and discreet when handling confidential information

Proactive and commercially aware

Positive attitude and willingness to support the wider business

Ability to work effectively under pressure and meet deadlines

Strong work ethic and ability to adapt within a growing business

What We Offer

Long-term opportunity within a growing business group

Friendly and supportive working environment

Company pension

On-site parking

Opportunities for progression and personal development

Stable long-term position within an expanding business

Benefits – 20 Days paid holiday pa.  + Bank holidays

Sick pay- Statutory sick pay

Automatically enrolled into Pension scheme after 3 months’ probation

Place of work – Smart Firm HQ (Shenfield)

OT paid for hours over and above working day.

Hours of work – 8.30 am until 5.00 pm or agreed similar format