HSE Compliance Administrator - 6 month FTC

We’re a team of drinks industry obsessives, driven by supporting the trade – day in and night out. Passion paired with unparalleled industry insight mean we’re always moving forward, collaborating with our customers to understand the needs of their business and to ensure we’re supporting their future growth. We are one of the UK’s largest drinks wholesalers, supplying drinks to several thousand venues in every part of the UK and every segment of the trade, from luxury hotels and world-class event spaces to local restaurants and community pubs. With over 200 years of on-trade experience behind us, and unique insight into the future of our industry, our experience matters.

Overview

To support the Head of HSE Compliance in the day-to-day management of the vehicle fleet and assets. Undertaking various administrative tasks, completing work accurately and in a timely manner and to be the primary contact for internal stakeholders in relation to all aspects of the administration relating to company cars. To analyse data relating to the fleet and produce reports as required.

Please note this is to work on a 6 month fixed term contract basis. This role will is hybrid and requires 2 to 3 days onsite work at our Bristol Office.

About the Role

• Liaising with various external suppliers relating to the supply of company cars, commercial vehicles, fuel cards, telematics, vehicle insurance etc. Also deal with all mail relating to the fleet department and liaise with various external bodies as required such as Logistics UK, The Office of The Traffic Commissioner, the police and authorities etc.
• Dealing with Penalty Charge Notices and Notices of Intended Prosecution in a timely manner, maintaining accurate records and liaising with depot staff across the business as required.
• Maintaining and updating company spreadsheets and management systems as required.
• Dealing with fleet enquiries both on the phone and in person.
• Where required, being the primary contact on-site for the control and provision of the fleet.
• Communicate effectively with other departments to maintain the efficient running of the business.
• Prepare spreadsheets and reports relating to fleet analysis and circulate results to Management.
• Collating and maintaining all relevant vehicle paperwork.
• Completing other general administrative tasks
• Ad hoc projects 

About You

• Previous experience within a similar role
• Good knowledge of Microsoft products such as Excel, PowerPoint, and Word.
• Forward thinking and able to use own initiative.
• High level of literacy
• Excellent organisation and time planning skills
• Attention to detail.
• Effective communication skills
• Ability to accurately process high volumes of paperwork.
• Ability to work efficiently in a busy environment.
• High level of IT Literacy