IT Project Assistant

IT Project Administrator – Astley (FTC 12 Months) 

Wynnstay Group is looking for a proactive and highly organised IT Project Administrator to join our IT team and help drive the successful delivery of exciting technology projects across the business. 

In this fast-paced and collaborative role, you’ll support a wide range of IT initiatives; from infrastructure and cloud migrations to system upgrades and business rollouts - ensuring projects stay organised, on track, and delivered effectively. Using Microsoft Project Online and Planner, you’ll coordinate schedules, meetings, documentation, reporting, and project governance while working closely with internal teams and external partners. 

This is a fantastic opportunity for someone with strong coordination skills, attention to detail, and a passion for technology to build their career within a respected and growing business that values collaboration, innovation, and continuous improvement. 

Responsibilities: 

• Provide day-to-day administrative and coordination support across multiple IT projects and programmes. 
• Maintain project plans, schedules, milestones, timelines, and dependencies using Microsoft Project Online and Microsoft Planner. 
• Coordinate project meetings, workshops, and stakeholder reviews, including preparing agendas and tracking follow-up actions. 
• Capture and distribute accurate meeting minutes and ensure actions are completed within agreed timescales. 
• Maintain RAID logs, project documentation, governance records, and version-controlled project artefacts. 
• Produce regular project status reports, dashboards, and updates for key stakeholders and the IT leadership team. 
• Support project governance processes, including change control, risk management, and project reporting. 
• Assist with project testing, implementation, and go-live activities to support smooth project delivery. 
• Monitor project progress and proactively highlight risks, delays, or issues that may impact delivery. 
• Support the delivery of IT infrastructure, networking, cloud migration, server, and system upgrade projects. 
• Contribute to continuous improvement initiatives within the IT department and project delivery function. 
• Provide professional and responsive support to the IT Director and wider project teams as required.

What we’re looking for: 

Essential: 

• Minimum 2 years’ experience as an IT Project Administrator or similar role within an internal IT team or service provider. 
• Experience supporting IT infrastructure, networking, server, cloud or system change projects.  
• Hands-on experience using Microsoft Project Online and/or Microsoft Planner.  
• Understanding of Agile, Waterfall and Hybrid project delivery approaches. 
• Strong organisational, communication and documentation skills. 

Desirable: 

• Experience working within PMO or IT governance frameworks.  
• Familiarity with project management frameworks such as PRINCE2 or Agile. 
• Formal project management qualifications (desirable but not essential)  

Benefits: 

• Competitive salary  
• Employee Assistance Programme with BUPA 
• Company profit related pay scheme  
• Life Assurance x2 Salary  
• 25 days’ annual leave plus UK bank holidays 
• Employee discount at Wynnstay Stores 
• Opportunity to join a supportive, values-led organisation with a turnover of £613 million and over 900 colleagues nationwide