Logistics and Operations Coordinator

Vacancy: Logistics and Operations Coordinator

Location: Glasnevin, Dublin

Are you a highly organised and proactive with a passion for seamless operation?

We looking for a Logistics and Operations Coordinator to join our dynamic Solutions and Service Team at our Siemens Glasnevin site! You will be play a pivotal role in the efficient management of materials, inventory, and logistics, ensuring seamless operations for our service engineers and customers. Beyond traditional stores management, this role also encompasses critical safety, facilities, and administrative support, contributing to a safe and productive working environment.

You’ll make a difference by:

Inventory and Materials Management:

• Oversee comprehensive inventory control, including receiving, storage, and accurate stock management (e.g., processing GRPOs, resolving discrepancies, conducting RMA checks, and managing the parts portfolio).
• Maintain optimal stock levels for service spare parts and consumables through proactive management, regular checks, cycle counting, and efficient storage location assignment.

Logistics and Order Fulfilment:

• Manage efficient customer order fulfilment, from picking and packing to dispatch, coordinating with all stakeholders and obtaining Proof of Deliveries (PODs).
• Ensure full compliance with customs, excise, and import & export regulations for international shipments, including preparing all necessary documentation.

Operations and Facilities Support:

• Operate and maintain computerised stock control systems (SAP, Salesforce) and ensure a clean, organised warehouse environment, including WEEE and waste management.
• Support overall facility safety and operational readiness through equipment checks (e.g., Power Pallet Trucks), audit preparation, and managing PPE levels.

Safety and Training:

• Act as a certified Working at Heights Instructor (Ladder & Harness) and Fire Warden, ensuring adherence to safety protocols.
• Serve as a First Aid Responder and perform specialized checks like DB (Sound Meter) meter calibration.

Administrative and Communication:

• Handle stakeholder inquiries and manage consumable requisitions via Microsoft Office 365 applications.
• Effectively prioritise tasks and work independently in a fast-paced, dynamic environment.

What You'll Bring

• Experience in logistics, warehouse, or inventory/operations support environments.
• Strong understanding of stock control and inventory management systems (e.g., SAP, Salesforce).
• Certified in the safe use of warehouse handling equipment (e.g., pallet trucks, trolleys).
• Knowledge of customs, excise, and import/export procedures is desirable.
• Good awareness of health & safety practices; relevant certifications (e.g., First Aid, Fire Warden) are a plus.
• Proficiency in Microsoft 365 applications.
• Highly organised, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Strong communication skills with the ability to work both independently and as part of a team.

What can we offer?

Performance-Based Bonus: Enjoy an annual bonus linked to the company's performance

Flexible Working Hours: Achieve a healthy work-life balance with our flexible working arrangements

Pension Plan: Secure your future with our generous pension scheme, with employer contributions up to 10%.

Time Off: Recharge and rejuvenate with 26 days of annual leave (plus bank holidays), and the option to buy or sell an additional 5 days!

We are fully committed to providing equal opportunities and building an inclusive workplace where a broad range of backgrounds and perspectives thrive. We embrace the many ways people think, learn, and experience the world—because we know that diverse minds drive innovation. So that we can support you to be your best during the application and interview process, please let us know if you have any specific requirements.