Logistics Coordinator & HR Administrator

Job Description: Logistics Coordinator & HR Administrator
Company: Genesis Technology Services Ltd
Department: Human Resources & Administration
Reporting To: HR & Administration Manager
Location: Peterborough, UK (Head Office - Fully On-Site)
Contract Type: Full-Time, Fixed-Term Contract (9-Month Maternity Leave Cover)
Working Hours: Monday to Friday, 9:00am – 5:30pm

Role Overview
We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR & 
Administration team on a fixed-term basis to cover maternity leave.
This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations.
The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated 
administration.

Key Responsibilities
1. HR Administration & Employee Lifecycle
• Act as the first point of contact for HR queries (phone, email, and in-person). 
• Support employees and managers with HR policies, terms, and procedures. 
• Manage end-to-end employee lifecycle administration: 
o Onboarding (offer letters, contracts, background checks, welcome packs) 
o Employee changes (amendments, promotions, contract updates) 
o Offboarding (leavers documentation, exit process, references) 
• Maintain accurate employee records in HR systems and files. 
• Ensure all HR documentation is compliant with UK employment law and company policy. 
• Manage Right to Work documentation, visas, and work permits tracking. 
2. HR Systems & Data Management
• Maintain and update HR information systems.
• Provide first-line support for HR system queries and escalate where necessary. 
• Maintain accurate employee master data and HR trackers. 
• Produce basic HR reports (absence, headcount, turnover, attendance). 
3. Recruitment & Onboarding Support
• Support the recruitment process including job postings and agency coordination. 
• Assist with interview scheduling and candidate communications. 
• Prepare recruitment reports and updates for the HR team. 
• Coordinate onboarding and induction programmes. 
4. HR Processes & Compliance Support
• Maintain HR documentation in line with audit and compliance requirements. 
• Support absence tracking, including sickness and family leave. 
• Assist in ensuring compliance with HR policies and UK employment regulations. 
• Maintain records for contractors, insurance compliance, and HR governance. 
5. Office & Logistics Administration
• Manage office supplies, stationery, and catering orders. 
• Oversee incoming and outgoing mail, deliveries, and couriers. 
• Coordinate IT equipment logistics (collections, deliveries, tracking). 
• Maintain visitor logs and ensure office security procedures are followed. 
• Manage employee ID cards (issue, replacement, tracking). 
• Support management of company vehicles, bookings, and accommodation. 
• Liaise with cleaning and facilities providers to maintain office standards. 
6. Finance & Operational Support
• Support invoice preparation and processing where required. 
• Assist with tracking and resolving customer/payment queries (e.g. van hire, services). 
• Maintain records of attendance and scheduling diaries. 
• Ensure accurate documentation across operational processes. 
7. Employee Engagement & HR Projects
• Support HR initiatives including engagement, wellness, and diversity programmes. 
• Assist with company events, townhalls, and internal communications. 
• Contribute to HR projects and continuous improvement initiatives. 
• Support development of policy FAQs and employee guidance documents. 

Skills & Experience
Essential
• Previous experience in an HR administrative or HR support role. 
• Strong organisational and time management skills. 
• Excellent communication skills (written and verbal). 
• High attention to detail and accuracy. 
• Strong IT skills, particularly Microsoft Excel and Office Suite. 
• Ability to handle confidential information professionally. 
• Experience supporting and administering HR policies and processes. 
• Experience using HR management systems/platforms and maintaining accurate employee data. 
• Good understanding of payroll administration processes and payroll-related coordination.

Desirable
• CIPD Level 3 (or working towards). 
• Experience with HR systems.
• Exposure to recruitment or office administration/logistics support. 
Personal Attributes
• Reliable, punctual, and proactive. 
• Able to manage multiple priorities in a fast-paced environment. 
• Strong team player with a “can-do” attitude. 
• Comfortable working both independently and collaboratively. 

Additional Notes
This role combines HR administration with operational office logistics support. It is ideal for someone looking to develop broader HR exposure within a structured, fast-moving business environment.