Mobile Facilities Administrator

Mobile Facilities Administrator

Location: Welwyn Garden City , AL7 1HE

Contract Type: Permanent, Full Time

Our client, a leading provider of facilities services in the UK, are looking for a proactive Mobile Facilities Assistant to support the smooth and efficient operation of multiple sites. This role combines hands-on coordination with administrative support, ensuring high standards of safety, compliance and customer service at all times.

Job Description

The Mobile Facilities Assistant plays a key role within the Facilities Management team, acting as a central point of contact for day-to-day facilities activities. You will support contractor management, compliance tasks and site administration, while working closely with colleagues and stakeholders. This is a varied, fast-moving role that requires strong organisation, clear communication and a flexible approach to site-based work.

Key Responsibilities

• Support contractor visits across multiple sites
• Ensure security procedures are followed on site
• Deliver inductions for staff and contractors, including H&S
• Log and coordinate reactive and planned maintenance visits
• Monitor compliance with HSEQ and environmental standards
• Support statutory checks such as fire safety and water hygiene
• Assist with internal and external audits
• Provide general administrative support to the facilities team
• Support the Area Facilities Manager with regular tasks

Professional and Personal Competencies/Qualifications

• Experience working in a facilities or site-based environment
• Strong communication skills, written and verbal
• Customer-focused approach to service delivery
• Good organisation and attention to detail
• Ability to solve problems and prioritise tasks
• Comfortable using MS Office and digital systems
• Able to work independently and as part of a team
• Confident working in a fast-paced environment
• Full UK driving licence and willingness to travel
• Able to meet required security and compliance checks