Mobilisation Coordinator

• Job Title- Mobilisation Coordinator
• Location- London Office (attendance to sites being mobilised required)
• Working hours- 8:00am-5:00pm (Monday to Friday). However, flexibility is required in order to complete the duties associated with the role.
• Salary- £30,000-£36,000 dependent on experience
• Job type- 12-month fixed term contract

Overview of Vertex

At Vertex our Mission Statement is “Make people – our colleagues, clients and communities – the centre of everything we do and in doing so bring a positive difference to every environment we support”

To achieve this, we encourage our staff to succeed in their role, allowing growth of themselves and the business.  Wanting to see the success of our clients and making a difference to their experience with our company is key to being part of team Vertex.

Job Purpose

Reporting to the Mobilisation Manager you will be working within the Mobilisation team. You will interact with the team and support all day to day activities including the setup and implementation of all new contracts, ensuring all are successfully onboarded according to client specifications, facilitating a smooth transition to Operations.

As the Mobilisation Coordinator, you will work closely with the Mobilisation Team, Account Management and Operations to ensure client expectations are achieved whilst ensuring both the Client and Company are Legislatively Compliant and facilitate setup of site from contract award. You should have robust interpersonal and team working skills, in addition to solid decision-making abilities and the ability to multi-task effectively.

Duties and Responsibilities

• To assist the implementation of the mobilisation plan in line with the requirements of the contract scope and agreed processes.
• Prepare mobilisation plans, to ensure the successful transition to the contract delivery teams.
• Support Mobilisation Manager in close out of all actions listed on mobilisation plans.
• To be a Liaison between Client, Account Management and Operations ensuring consistency and standardisation of working processes.
• Facilitate rollout of statutory compliance logbooks and Vertex templates and documentation on site.
• Assist with rollout of CAFM systems to site team and training.
• Work with contract account management to ensure smooth transition and contracts are mobilised within budgets and as per contractual documentation.
• Assist with administration of contracts where required during the mobilisation phase, including financial reporting.
• Raise purchase orders and liaise with suppliers and subcontractors, where required during mobilisation phase.
• Assist in the production of any reports required by the Mobilisation Manager
• Ensure Health and Safety policies and procedures are adhered to
• Work with QSHE team to ensure vertex processes and procedures are implemented during the mobilisation period. Ensure ISO processes are followed to ensure departmental/business compliance
• Ensure compliance with all Health and Safety legislation
• Implementation of Site Induction: Ensure staff awareness of induction, as well as muster points and evacuation procedures.
• Undertake monthly training courses as allocated on the Vertex training portal