Office Administrator

Office Administrator (Temp – Perm Potential) Salary: £13.74 to £16.81 per hour

The Opportunity

This is a great opportunity for an organised and versatile administrator to join a busy and growing passive fire protection business on a temporary basis, with the potential to become a permanent position for the right person. The company delivers fire door and passive fire works across multiple live projects and requires a confident, capable individual to help keep operations running smoothly from the office.

The Role

This is a hybrid role blending administration, scheduling, and project coordination. You will act as a central point of contact between the office and on-site teams, managing communications, coordinating subcontractors and suppliers, and keeping multiple project programmes on track. You will also be responsible for managing a small team of around two people, making prior supervisory or management experience an essential requirement for this position.

Key Responsibilities

• Calling customers and managing day-to-day communications
• Ordering materials and checking product certifications
• Scheduling works programmes and managing door ordering
• Invoicing clients and coordinating with subcontractors
• Managing and coordinating schedules across multiple live projects
• Liaising with subcontractors and suppliers to ensure timely delivery of materials and resources
• Tracking project progress and flagging delays or issues to the relevant teams
• Maintaining accurate records, documentation and filing systems
• Assisting with resource planning and workload coordination
• Acting as a central point of contact between the office and on-site teams
• Managing and supporting a small team of approximately two people

What We're Looking For

• Proven experience in an office administration or project coordination role
• Prior management or supervisory experience — this is an essential requirement
• Highly organised with the ability to juggle multiple tasks and deadlines
• Strong communication skills, both written and verbal
• Comfortable working in a fast-paced environment across multiple projects
• Proficient with general office systems and able to pick up new processes quickly
• Background within construction, fire protection or a trade-based environment is advantageous but not essential

What's On Offer

• £16.81 per hour
• Temporary position with the potential to go permanent for the right candidate
• A varied and fast-paced role within a growing business
• Immediate start available