Office Coordinator

Beyond Talent Solutions are proud to be supporting a growing and professional business as they look to appoint an Office Co-ordinator to join their team.

This is a fantastic opportunity for someone who enjoys being at the centre of a busy office environment, takes pride in keeping things organised, and enjoys delivering a first-class experience for both clients and colleagues.

This is a varied role where you’ll play a key part in the smooth day-to-day running of the office, supporting front of house, office organisation, client onboarding and wider business support activities.

The Role

You’ll be a central point of contact across the business, helping ensure the office runs smoothly while creating a welcoming and professional environment for clients, visitors and colleagues.

Key Responsibilities

• Acting as the first point of contact for visitors, clients and incoming enquiries, ensuring a professional and welcoming front of house experience

• Coordinating the smooth day-to-day running of the office, including meeting room management, office organisation and maintaining office supplies

• Supporting directors and senior stakeholders with diary management where required

• Organising meetings, external venues and team events, ensuring everything runs smoothly and is well coordinated

• Supporting client onboarding activities, including AML checks, gathering clearance information and updating CRM systems

• Assisting with onboarding administration to ensure a smooth and professional client journey

• Supporting compliance and authorisation processes across VAT, Corporation Tax and PAYE requirements

• Maintaining accurate records and ensuring processes are completed in line with company and regulatory standards

• Providing wider office administration and business support where required



What We’re Looking For

We’re keen to speak with candidates who are:

• Highly organised with strong attention to detail

• Confident communicators who enjoy building relationships with clients and colleagues

• Comfortable dealing with people face-to-face, over the phone and via email in a professional manner

• Passionate about providing excellent client service and creating a positive office environment

• Able to manage multiple priorities and work proactively in a busy setting

• Positive, adaptable and happy to support across a varied workload