Part Time Administrator

Are you a highly organised individual with a passion for the community and a "can-do" attitude? We are seeking a dedicated Administrator/Secretary to join our client's team in supporting a well-known business.

This is a vital role designed to ensure the smooth day-to-day running of the office. You will be the face of our enquiry service, the person behind the event coordination, and a key support to the Secretary.

Key Responsibilities

• Act as the first point of contact for enquiries via phone and email. Manage incoming/outgoing posts and maintain efficient filing and information systems.
• Lead the booking process for events. This includes drafting promotional flyers, processing bookings, sending confirmations, and providing committee boards with accurate attendance reports.
• Assist with Month-end and Year-end procedures for audit purposes.
• Coordinate with the Finance team regarding BACS payments and invoicing.
• Support the growth of the company news by using social media and our website to promote upcoming events.
• Work closely with colleagues to share skills, cover essential tasks during leave periods, and build effective relationships with our members.

What We Are Looking For

• Proven experience in general administration, specifically using Office 365 (Word, Excel, Outlook).
• The ability to prioritise demanding tasks, meet deadlines, and respond effectively to change.
• Exceptional face-to-face, telephone, and written communication skills.
• Comfortable producing written and numerical data for reports and monitoring event numbers.
• A commitment to promoting equality and diversity. While knowledge of our organisation is an advantage, it is not essential-a positive, helpful approach is what matters most.

Minimum Requirements

• At least 5 GCSEs (Grade C/4 or above), including English and Maths.
• Proficiency in ICT packages, social media, and databases.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)