Plant & Facilities Manager

The Plant and Facilities Manager will take overall responsibility for the effective management of project accommodation, offices, vehicle fleets, plant hire operations, and associated facilities across a major infrastructure project in Scotland. The role will oversee the operational performance, compliance, maintenance, and commercial management of multiple sites and assets, ensuring all facilities, plant, and transport operations are delivered safely, efficiently, and cost-effectively.

Working closely with project teams, suppliers, landlords, and operational stakeholders, the position will play a critical role in supporting day-to-day project delivery by ensuring all accommodation, fleet, plant, and property requirements are fully operational and compliant with legal, contractual, and company standards. The role requires strong commercial awareness, supplier management capability, and extensive operational experience within construction, infrastructure, or large-scale project environments.

Responsibilities

• Lead the management of all project-related properties, including head office facilities, satellite offices, workforce accommodation camps, plant compounds, storage facilities, welfare areas, and external parking locations.

• Coordinate the leasing, mobilisation, maintenance, and demobilisation of temporary and permanent project facilities in line with operational requirements.

• Support project mobilisation and expansion activities by identifying suitable land, compounds, office space, and accommodation solutions.

• Manage all plant hire activities across the project, ensuring equipment is sourced efficiently, economically, and in line with operational demands.

• Negotiate plant hire agreements, rates, and supplier terms to achieve best value while maintaining quality and service standards.

• Develop and maintain strong working relationships with local and national plant hire suppliers, with a focus on supporting local supply chain engagement where possible.

• Ensure all hired plant and equipment complies with relevant safety legislation, inspection requirements, certification standards, and company procedures.

• Coordinate plant allocation, utilisation monitoring, servicing schedules, breakdown response, and off-hire processes to maximise operational efficiency.

• Review plant performance and utilisation trends to identify opportunities for cost savings, operational improvements, and optimisation of hired assets.

• Work closely with operational teams to forecast plant requirements and ensure timely availability of equipment to support construction activities.

• Take responsibility for the management of the project vehicle fleet, including cars, minibuses, coaches, commercial vehicles, and associated transport assets.

• Ensure all fleet operations remain legally compliant, including vehicle taxation, insurance, MOTs, servicing, inspections, operator requirements, and driver compliance.

• Coordinate vehicle hire agreements, lease arrangements, fuel management, maintenance schedules, and fleet replacement planning.

• Monitor vehicle utilisation, condition, and operational performance to ensure safe and efficient transport operations across project locations.

• Oversee transport logistics associated with workforce accommodation camps and remote project locations where required.

• Implement systems to manage fleet records, inspections, maintenance reporting, and incident management processes.

• Manage supplier performance across plant hire, fleet, facilities, accommodation, and property-related contracts.

• Conduct commercial negotiations with suppliers and landlords to achieve competitive rates and strong service delivery standards.

• Monitor operational expenditure associated with facilities, fleet, and plant activities, identifying opportunities for cost control and value improvement.

• Support procurement teams with supplier selection, contract management, and framework compliance activities.

• Ensure all third-party providers operate in accordance with project standards, health and safety expectations, and contractual requirements.

The Ideal Candidate

• Significant experience in a Plant Manager, Facilities Manager, Logistics Manager, or operational support role within construction, civil engineering, infrastructure, or major projects.

• Strong working knowledge of plant hire operations, fleet management, property leasing, and facilities management processes.

• Experience managing large-scale accommodation facilities, operational compounds, offices, and workforce support infrastructure.

• Commercially astute with strong negotiation skills and experience managing supplier and lease agreements.

• Good understanding of Scottish property and land lease arrangements and associated operational considerations.

• Detailed knowledge of vehicle leasing, fleet compliance, plant hire conditions, and operational logistics.

• Strong understanding of legal and statutory requirements relating to fleet, property, plant, and workplace operations.

• Strong communication and stakeholder management skills, with the ability to work effectively with project teams, suppliers, landlords, and external agencies.

• Full UK driving licence and willingness to travel between project locations as require