Procurement Administrator Assistant

Procurement Administration Assistant

Location: Nailsea, Bristol
Salary: £14.00 per hour

You’ll report to the Lead Buyer and support the Procurement Manager, working with all departments and suppliers to help keep purchasing running smoothly.

Main Purpose

Support buying and procurement by processing orders, maintaining records, and ensuring goods/services are ordered correctly, on time, and at the right cost and quality.

Key Duties

Procurement admin

• Raise purchase orders for low-value and repeat items
• Process routine office supply orders
• Keep procurement records and systems up to date
• Help with invoices and supplier queries
• Maintain filing and documentation

Supplier admin

• Support supplier onboarding
• Manage supplier documents and compliance records
• Update supplier information
• Deal with basic supplier admin queries

Data & admin support

• Enter and update data in ERP/MRP systems and spreadsheets
• Maintain accurate purchasing and supplier records
• Organise procurement files

Team support

• Assist Procurement Manager and Buyers
• Help improve admin processes
• Support communication between departments

Key Requirements

• Admin experience
• Good attention to detail
• Strong Excel / Microsoft Office skills
• Able to use ERP/MRP systems
• Good organisation and time management
• Able to multitask and prioritise
• Good communication skills

Personal Traits

• Organised and reliable
• Team player
• Flexible and willing to help
• Takes initiative
• Customer-focused
• Willing to learn and develop