Project Coordinator
FYBA Talent
Location: Portsmouth (Cosham)
Salary: Up to £33,000 p/a
Role Purpose
An opportunity has arisen for a Project Coordinator to support the delivery of planned and reactive engineering projects across water and wastewater sites within a major utilities framework.
Working closely with Project Managers and operational teams, the Project Coordinator will play a key role in ensuring projects are effectively coordinated and supported throughout their lifecycle. The position combines project administration, documentation management, resource coordination, and office-based operational support, helping to ensure projects are delivered efficiently and in accordance with client and business requirements.
A key priority of the role will be supporting project handover, takeover, and close-out processes, ensuring all project documentation is accurately prepared, maintained, and completed.
The Role
This is a hybrid position based in Portsmouth, with an expectation of four days per week in the office and one day working from home, subject to business and client requirements. During the initial onboarding period, full-time office attendance will be required to support training and integration into the team.
The role requires a strong office presence to support reactive operational activities and provide day-to-day assistance to project and site teams. Occasional travel to project and client sites may be required.
Key Responsibilities
- Support the management and coordination of project handover, takeover, and close-out documentation.
- Assist Project Managers with the creation, maintenance, and governance of project documentation throughout the project lifecycle.
- Produce, maintain, and organise site filing systems and project records to support site delivery teams.
- Respond to reactive project requirements, ensuring key personnel are notified and activities are coordinated effectively.
- Assist commercial teams by providing supporting documentation for new orders, project variations, and contractual changes.
- Support Project Managers with project expenditure tracking and reporting requirements.
- Coordinate accommodation, travel, and logistical arrangements for operational teams.
- Monitor and support labour resource planning across the region.
- Liaise with internal departments, suppliers, subcontractors, and client representatives to support project delivery.
- Assist with the preparation of project reports and performance information.
- Ensure office facilities remain organised, stocked, and operational to support business needs.
- Support compliance with project governance procedures and environmental responsibilities.
Essential
- Previous experience in a Project Coordinator, Project Administrator, Contracts Administrator, or similar support role.
- Strong organisational and administrative skills with excellent attention to detail.
- Experience managing documentation and maintaining accurate records.
- Excellent communication and stakeholder management skills.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Proactive and organised approach with a willingness to take ownership of responsibilities.
- Experience working within engineering, construction, utilities, infrastructure, or a similar project-based environment.
- Experience supporting project governance and document control processes.
- Knowledge of project planning software such as Microsoft Project.
- Ability to analyse project performance information and assist with reporting.
- Full UK Driving Licence.
The successful candidate will be highly organised, dependable, and proactive, with a strong focus on delivering high-quality administrative and project support. They will be comfortable working closely with operational teams, managing competing priorities, and ensuring project documentation and coordination activities are completed to a high standard.
This role would suit someone who enjoys being at the centre of project activity, supporting multiple stakeholders, and helping teams deliver successful outcomes through effective organisation and coordination.
How to Apply
To apply, please submit an up-to-date CV. For any questions regarding the role, candidates can contact: (url removed)
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