Project Coordinator

Location: Greenwich Office + Sites across London & surrounding areas
Hours: 7:00am – 4:00pm 

We are looking for an organised and proactive Project Coordinator to support the successful delivery of projects within a Critical Services team. This role combines project coordination, administration and commercial support to ensure works are delivered safely, on time, within budget and to a high standard. You’ll work closely with Project Managers, clients, subcontractors and suppliers, helping keep projects running smoothly while maintaining accurate financial and compliance records.

Key Responsibilities

Project Coordination

• Update project trackers, forecast and progress reports
• Arrange meetings, prepare agendas, take minutes and track actions
• Manage project documentation including RAMS, permits, O&M manuals and handover packs
• Support procurement of labour, materials and subcontractors
• Coordinate site access, permits and logistics

Commercial & Financial Support

• Raise purchase orders and assist with invoicing/payment applications
• Track project costs, variations and budgets
• Support monthly forecasting and financial reporting
• Maintain accurate records of quotations and subcontractor costs

Client & Team Support

• Act as a key contact for clients, subcontractors and site teams
• Build strong working relationships through regular communication and site visits
• Provide general admin support to the Projects team

Requirements

• 3+ years admin/coordinator experience within construction or building services
• Strong Microsoft Office skills, especially Excel
• Experience with project/document management systems (e.g. Procore or similar)
• Understanding of purchase orders, invoicing, forecasting and cost tracking
• Knowledge of H&S documentation and compliance processes
• Excellent organisation, communication and time management skills
• Able to manage multiple priorities in a fast-paced environment
• Professional, client-focused, and commercially aware

Benefits

• Employee-Owned Trust scheme eligibility after 12 months’ service
• Private healthcare
• Private dental insurance
• Life insurance
• Pension scheme
• Length of service rewards
• Retail discount scheme
• Access to private financial advice