Project Coordinator - Retail Brand Image & Creative Operations
Parkside
London | Hybrid Working | £35,000 - £40,000
Parkside Recruitment are delighted to be partnering with a globally recognised luxury retail brand to recruit a Brand Image Operations Coordinator to join their EMEA team based in London.
This is an exciting opportunity for a highly organised, proactive, and detail-oriented individual to support the Brand Image and Creative teams across the EMEA region. The successful candidate will play a key role in coordinating projects, maintaining business-critical documentation, supporting internal communications, and ensuring information is accurately gathered and shared across multiple stakeholders.
This position would suit someone with 2-3 years' experience in project coordination, creative operations, visual merchandising support, retail operations, marketing coordination, or a similar business support role within a fast-paced environment.
Key Responsibilities
- Coordinate and maintain weekly, monthly, and quarterly installation calendars across EMEA markets.
- Gather, collate, and analyse information from multiple stakeholders across retail, marketing, creative, and operational teams.
- Prepare presentations, reports, newsletters, meeting packs, agendas, and status updates for senior leadership.
- Attend and coordinate weekly and bi-weekly business meetings, including minute-taking, action tracking, and follow-up communications.
- Maintain centralised databases, trackers, store information, floorplan records, and project documentation.
- Support project tracking activities by monitoring deliverables, timelines, and business updates.
- Manage internal communication tools, distribution lists, newsletters, and team updates.
- Coordinate supplier communications, signage orders, artwork requests, installation schedules, and project administration.
- Produce photo recap presentations and business updates to showcase creative installations and business initiatives across the region.
- Work closely with multiple departments to improve processes and streamline information sharing across the business.
The successful candidate will demonstrate:
- Exceptional organisational skills and attention to detail.
- Strong stakeholder management and communication abilities.
- Confidence liaising with a wide range of internal teams and external partners.
- The ability to proactively seek out information rather than waiting for it to be provided.
- Strong problem-solving skills and the ability to manage multiple priorities.
- A positive, adaptable approach within a fast-paced environment.
- Experience supporting creative, retail, visual merchandising, marketing, or operational teams would be highly advantageous.
- 2-3 years' experience within a Project Coordinator, Operations Coordinator, Marketing Coordinator, Creative Coordinator, Administration Coordinator, or similar role.
- Advanced Microsoft Office skills, particularly:
- Excel (Pivot Tables, VLOOKUP/XLOOKUP, reporting and data analysis)
- PowerPoint (presentations, business updates, leadership decks)
- Experience using Adobe Creative Suite, including:
- InDesign
- Photoshop
- Photo editing tools
- Experience producing newsletters, internal communications, or marketing collateral would be advantageous.
- Previous experience within retail, luxury retail, fashion, creative, visual merchandising, or customer-focused environments would be highly desirable.
- Opportunity to join a globally recognised luxury retail brand.
- Exposure to senior stakeholders across EMEA markets.
- Hybrid working arrangement.
- Collaborative and creative working environment.
- Excellent opportunity to develop within project coordination, operations, and brand image functions.
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