Purchasing Coordinator

Job Overview
We are looking for a proactive and self-motivated individual with strong problem-solving skills, who is results-driven and committed to continuous improvement. The ideal candidate will demonstrate a professional, customer-focused approach, consistently striving to deliver high-quality outcomes and exceed expectations.

As the Purchasing Co-ordinator you will be responsible for managing the procurement of equipment, consumables, parts, and services required to support the efficient operations. The role focuses on securing quality products and services at competitive prices, maintaining supplier relationships, controlling costs, and ensuring stock availability to support business operations and customer demands.

Procurement & Purchasing

• Source and purchase equipment, plant components, consumables, PPE, and operational supplies.
• Obtain and evaluate supplier quotations to ensure best value, quality, and service levels.
• Negotiate pricing, terms, and contracts with suppliers to maximise cost savings and commercial benefits.
• Raise purchase orders and manage the procurement process from requisition through to delivery.
• Monitor supplier performance and address any issues relating to quality, delivery, or service.

Supplier Management

• Develop and maintain strong relationships with existing suppliers.
• Identify and onboard new suppliers to improve competitiveness and supply chain resilience.
• Conduct regular supplier reviews to ensure service level agreements and business requirements are met.
• Resolve supplier disputes and discrepancies efficiently.

Inventory & Stock Control

• Monitor stock levels and forecast purchasing requirements to ensure availability of critical items.
• Work closely with workshop, transport, and hire desk teams to understand operational requirements.
• Minimise stock shortages while avoiding excessive inventory holding.
• Assist with stock audits and inventory management processes.

Cost Control & Commercial Performance

• Identify opportunities for cost reduction and process improvements.
• Track purchasing expenditure and provide regular reports to management.
• Ensure purchasing activities remain within approved budgets.
• Support the business in achieving profitability and operational efficiency targets.

Compliance & Administration

• Ensure all purchasing activities comply with company policies and procedures.
• Maintain accurate procurement records, supplier documentation, and purchase order systems.
• Support internal and external audits where required.

Skills & Experience Required

We are seeking a candidate with previous experience in a purchasing, procurement, buying, or supply chain role, who can demonstrate strong negotiation and supplier management skills. The ideal applicant will possess excellent organisational and administrative abilities, coupled with strong commercial awareness and a keen attention to detail. Proficiency in Microsoft Office, particularly Excel, is essential, alongside excellent communication and relationship-building skills to effectively collaborate with internal teams and external partners.

Desirable candidates will have experience within the plant hire, construction, engineering, or equipment hire industry, along with knowledge of procurement systems and inventory management software. A solid understanding of supply chain management principles is advantageous, and a CIPS qualification, or progression towards CIPS accreditation, would be highly beneficial.

What We Offer

• Working Hours: Monday to Friday (8am to 5pm), Basic of 42.5 hours per week
• Holiday Entitlement: 23 days + bank holidays
• Development: Ongoing training and professional growth opportunities
• Work Environment: A dynamic, collaborative, and efficient team