Purchasing & Shipping Administrator
Parkside
3 days per week
£18,000 – £19,200 pro rata
(5-day option available for candidates with purchasing, shipping & finance experience: £28,000 – £34,000 FTE)
We’re working with a leading scientific instruments business that operates at the forefront of innovation, supporting industries including pharmaceuticals, food & beverage, petrochemicals, and advanced materials.
Due to maternity cover, they are now looking for a Purchasing & Shipping Administrator to join their Operations team for a 12-month contract.
The Role This is a varied, hands-on role supporting the smooth running of procurement and logistics operations. You’ll be responsible for managing purchasing activity, coordinating shipments, and ensuring accurate records across systems.
You’ll work closely with internal teams and external suppliers to ensure materials and products are sourced, shipped, and delivered efficiently.
Key Responsibilities
Purchasing
- Raise and process purchase orders for materials, supplies, and equipment
- Liaise with suppliers to obtain quotes and confirm delivery timelines
- Maintain accurate PO, invoice, and receipt records
- Monitor stock levels and support replenishment planning
- Coordinate all outbound shipments to customers
- Prepare shipping documentation (packing lists, invoices, customs paperwork where required)
- Arrange freight and liaise with carriers to schedule deliveries
- Track shipments and proactively resolve delays or issues
- Maintain accurate records of orders, customer information, and communications
- Update CRM/ERP systems with order and shipping data
- Support reporting and data accuracy across systems
- Work closely with production, sales, and customer service teams
- Support smooth order fulfilment and customer communication
- Build strong relationships with suppliers and logistics partners
- Essential: Experienced in shipping/logistics (this is a must-have)
- Highly organised with strong attention to detail
- Confident working in a fast-paced, multi-tasking environment
- Comfortable using CRM or ERP systems
- A strong communicator who enjoys coordinating between teams
- Experience in purchasing or procurement
- Exposure to finance/admin tasks such as invoicing (Sage experience ideal)
- Understanding of import/export processes
- 3 days per week: £18,000 – £19,200 pro rata
- Candidates with shipping + purchasing + finance (invoicing/Sage) experience may be considered for a full-time 5-day role: £28,000 – £34,000
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Application opens at the source listing. Free for jobseekers.