Receptionist Administrator

Receptionist Administrator – Edinburgh, Scotland
Location: Edinburgh, Scotland
Position Type: Permanent, Full-time | Receptionist Administrator
Industry: Chartered Accountancy / Business Support & Administration
Salary: £22,000 – £26,000 (depending on experience and qualifications)

About the Role

We’re representing a well-established and highly regarded independent accountancy and business advisory firm based in Edinburgh, known for delivering trusted financial and advisory services to SMEs, owner-managed businesses, and individuals across Scotland. Due to continued growth, they are seeking a Receptionist Administrator to join their professional support team. This is an excellent opportunity for an organised and personable individual looking to develop their career within a supportive, collaborative, and people-focused environment.

Key Responsibilities

• Welcome visitors and provide a professional front-of-house experience
• Answer incoming telephone calls, manage enquiries, and direct messages appropriately
• Scan, distribute, and manage incoming and outgoing mail
• Prepare letters, documentation, and correspondence for clients
• Maintain visitor logs, meeting room bookings, and boardroom diaries
• Update client information and prepare fee notes using Practice Management Software
• Support the smooth day-to-day running of the office, including stationery and kitchen supplies
• Liaise with suppliers regarding office facilities and maintenance requirements
• Carry out general administrative support duties across the wider team
• Assist with Fire Marshal responsibilities where required

Ideal Candidate Profile

• Previous experience within a busy office or professional services environment
• Minimum of 4 National 5 qualifications (or equivalent), including English at Grade C or above
• Strong communication skills, both written and verbal
• Good IT skills, including Microsoft Office systems
• Excellent organisational skills with the ability to manage multiple priorities
• Professional, approachable, and client-focused attitude
• High attention to detail and ability to work effectively in a fast-paced environment

Why This Opportunity Stands Out

• Competitive salary of £22,000 – £26,000 depending on experience
• Career development opportunities within a growing firm
• Workplace pension and life cover
• Employee Assistance Programme including GP24 access
• Access to wellbeing, fitness, and lifestyle resources
• High street discount platform and employee benefits scheme
• Supportive and collaborative working culture