Resourcing Operations Specialist

We are recruiting for a Resourcing Operations Specialist for a leading Aerospace organisation based on site in Belfast.

We are looking for a process-driven specialist to own our talent lifecycle, transforming complex administrative steps into a smooth onboarding experience. You will be the link between our hiring Managers, Global Mobility, HRBP, Security, IT and direct with candidates, ensuring every stage of the recruitment and onboarding journey is efficient and fully compliant.

Responsibilities

System Ownership & Data Integrity: Act as the power user for Workday, taking full ownership of resourcing data management, process configuration, and reporting. This includes maintaining data integrity across all systems and ensuring our Google Sheet trackers (our "source of truth") are automated, accurate, audit-ready, and optimized for compliance reporting.
 

Proactive mindset and think outside the box for solutions: You’ll manage the pipeline, anticipating roadblocks and supporting candidates through vetting, background checks, security clearances, and global mobility hurdles. You will analyse current process gaps and implement scalable solutions to improve the candidate journey.
 

Stakeholder management: You will serve as the main point of contact and primary liaison for crucial stakeholders across IT, Security, and Legal, ensuring all new starters are compliant and have the necessary access, equipment, and visas secured and ready for Day 1.
Candidate Experience & Communication: Use your excellent communication skills to provide timely, supportive, and transparent updates, keeping candidates engaged and feeling supported while they navigate the onboarding journey.

Skill set

• Organised & Detail-Oriented: You will have a keen eye for detail and actively identify missing information and errors in complex data sheets.
• Confident Communicator: You can translate complex, bureaucratic information such as visa requirements, security protocols, or internal policies into clear, concise communication for hiring managers and candidates, doing so with clarity.
• Proactivity & resourcefulness: You take ownership of tasks, seeing them through to resolution. You have professional integrity and will identify areas for improvement, and take action on these.
   

Required Qualifications & Experience:
 

• Degree in an HR, Business or Marketing related discipline.
• Minimum of 3 years of experience in an HR Operations, Resourcing, or Talent Acquisition coordination role.
• Experience in use of a major HRIS platform (e.g., Workday, SAP, Oracle).
• Demonstrable experience managing global mobility, visa processes, or security clearance workflows.
• Experience in Google Sheets or Microsoft Excel, including the use of functions, automation, and reporting tools.

This is an umbrella contract, the role is Inside IR35