Shipping Administrator

Shipping Administrator | Freight Administrator | Shipping Coordinator | Logistics Administrator | Freight Operations | Shipping | Portsmouth

Location: Portsmouth, UK
Salary: Competitive salary + benefits
Job Type: Full-time, Permanent
Schedule: Monday–Friday | 9am–6pm

About the Role

We are hiring for a Shipping Administrator / Shipping Coordinator to join an established global logistics and freight organisation at their Portsmouth site.

The successful Freight Administrator / Logistics Administrator will support the warehouse, office, and management teams, ensuring the smooth running of daily shipping and freight operations. The role requires excellent communication skills, strong administrative ability, and the capability to manage time-sensitive logistics tasks accurately and efficiently.

This opportunity would suit an individual who can remain calm under pressure, multitask effectively, and confidently solve operational problems within a busy freight forwarding and logistics environment.

The Role

As a Shipping Administrator, you’ll play a key role in supporting the company’s daily freight and shipping operation.

Your responsibilities will include:

• Pulling trailers from the company’s WMS (Warehouse Management System)
• Booking trailers with the company’s designated shipping lines
• Processing and booking HAZ / hazardous freight shipments
• Processing and booking freight travelling under RGR, T Forms, and C88 documentation
• Maintaining consistent communication with the Warehouse Manager regarding trailer loading schedules
• Sending daily Voyage Presentation Lists to shipping lines
• Adding trailer PIN release numbers to the shipping stock sheet
• Investigating consignments received un-manifested or manifested and not received
• Updating the shipping stock sheet with incoming trailer information for Portsmouth
• Updating the shipping line diary within the company’s WMS system
• Uploading PODs (Proof of Delivery) to the company database
• Providing Certificates of Shipment when requested

Key Requirements

• Previous administration experience using Microsoft Office systems
• Excellent customer service and communication skills
• Strong organisational and multitasking abilities
• High levels of attention to detail and accuracy
• Quick to learn with a proactive and can-do attitude
• Flexible approach with the ability to adapt to changing operational demands
• Resilient and comfortable working within a fast-paced logistics environment

Desirable Experience

• Previous experience within a shipping, freight forwarding, logistics, or warehouse operation
• Knowledge of customs warehousing procedures and shipping documentation

Salary & Benefits

• Competitive starting salary
• Monday–Friday | 9am–6pm
• Holiday package
• Company pension scheme
• Fully funded healthcare plan
• Long service rewards and recognition
• Cycle to work scheme
• Refer-a-friend bonus scheme
• Excellent career development opportunities

Why Apply?

This is an excellent opportunity to join a well-established global logistics and freight business offering long-term stability and strong team support.

To Note: Should you have not heard back within 14 days, please assume that you have been unsuccessful

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