Temporary Accounts Assistant

Temporary Accounts Assistant - estimated until September.

Description

We are seeking a detail-oriented and organised Accounts Assistant on a temporary basis to support both Accounts Receivable (AR) and Accounts Payable (AP) functions within the finance team. The role will ensure accurate processing of financial transactions, timely invoicing, effective credit control, and smooth supplier payment processes, contributing to the overall efficiency of the finance function.

Key Responsibilities

Accounts Receivable (AR)

• Raise and issue sales invoices accurately and in a timely manner
• Monitor customer accounts and ensure prompt payment of outstanding invoices
• Carry out credit control activities, including chasing overdue payments via phone and email
• Reconcile customer accounts and resolve discrepancies
• Maintain accurate records of payments received and allocate cash correctly

Accounts Payable (AP)

• Process supplier invoices, ensuring correct coding and authorisation
• Match purchase orders, invoices, and delivery notes (3-way matching where applicable)
• Prepare and process supplier payments in line with agreed terms
• Reconcile supplier statements and resolve queries promptly
• Maintain accurate supplier records

General Finance Support

• Assist with month-end processes including accruals and prepayments
• Support with bank reconciliations
• Maintain accurate and organised financial records
• Assist with audit preparation where required
• Work closely with internal departments to resolve invoice or payment queries

Requirements

• Previous experience in an accounts assistant, finance assistant, or similar role
• Strong understanding of AR and AP processes
• Good knowledge of Excel and accounting systems (e.g. Sage, Xero, SAP or similar)
• High level of accuracy and attention to detail
• Strong communication skills, particularly when dealing with customers and suppliers
• Ability to manage workload and meet deadlines
• Team player with a proactive attitude