Workplace Project Manager (Remote)

Workplace Project Manager (Remote)
Location: London, EC3M 4BY
Hours of work: 40
Contract Type: Permanent

Our client, a leading provider of facilities services in the UK, is seeking a Workplace Project Manager to play a key role in driving successful change across all locations and countries.

Job Overview

This role focuses on coordinating and executing local change management activities linked to office openings, moves, exits, fit-outs and key workplace projects, ensuring minimal disruption and operational continuity. The Workplace Project Manager will ensure people, processes, timelines and communications are aligned and prepared for change.

Working closely with account teams, country teams and client stakeholders, the role enables effective tracking of real estate changes, readiness, risks and impacts. In addition to change management responsibilities, the position includes a Workplace Project Manager scope, acting as the central planner and coordinator across multiple concurrent workplace projects to ensure change is understood, proactively managed, accepted and successfully executed across all impacted locations.

Key Responsibilities

• Coordinate office moves, mobilisations, demobilisations and energy efficiency projects across the portfolio.
• Act as the central project planner and coordinator across multiple workplace projects (not delivery-focused).
• Own and maintain project plans, tracking progress and ensuring accurate reporting.
• Manage multiple concurrent projects, typically 7–8 at any given time.
• Oversee workplace projects with values of up to approximately £2 million.
• Track and plan location change activity, ensuring alignment between project timelines and business readiness.
• Identify workplace impacts and assess operational risks associated with location changes and projects.
• Lead stakeholder engagement, communications and change activities to support adoption and minimise disruption, providing post-implementation support to ensure operational stability and continuous improvement.

Person Specification

• Strong communication and facilitation skills, with confidence to lead discussions with diverse stakeholders.
• Experience delivering workplace change in operational and/or multi-country environments.
• Background in change management, project coordination, or workplace operations and services.
• Ability to coach and support country teams through change.
• Proven capability to identify, escalate and manage risks with internal and client stakeholders.
• Comfortable operating in multi-country and international environments.
• Ability to manage multiple priorities and projects simultaneously.
• Familiarity with project management methodologies such as PRINCE2 (or equivalent) is desirable.

Desirable Skills

• Experience managing workplace or real estate projects alongside change activities.
• Additional European language skills are beneficial, particularly Dutch, Romanian or German (supporting a large user base).