Accounts Administrator

Position Title:

Accounts Administrator (Fixed Term - 12 Months)

Location:

Leyland site, with travel to Thornton site as required

Working Hours:

37.5 hours per week

Monday to Friday

Salary:

£36,901.09 per annum

Job Summary

The Accounts Administrator will play a critical role in ensuring the accuracy and efficiency of financial operations. The post holder will be responsible for maintaining and reconciling purchase and general ledger accounts, administering payroll processes, and providing essential support to the Finance Department.

This role requires meticulous attention to detail, strong organisational skills, and the ability to work effectively both independently and as part of a team.

Key Responsibilities

Financial Records Administration

• Maintain accurate and up-to-date financial records in line with policies and procedures
• Record financial transactions in ledgers and accounting systems
• Process invoices, payments, and statements
• Process payroll data
• Monitor KPIs, including first-time match rate and retrospective purchase orders

Preparation and Reconciliation of Financial Information

• Prepare, reconcile, and provide reporting of payroll data
• Reconcile supplier statements to ledger records
• Manage trackers to monitor expenditure for cost centre budgets and projects
• Maintain accurate documentation of master data changes
• Support reconciliation of cost performance to aid financial decision-making

Financial Reporting

• Assist with month-end procedures and management reporting
• Participate in monthly budget meetings with budget holders
• Prepare forecast information for designated cost centres
• Support ad hoc finance projects as required

Compliance and Regulation

• Ensure compliance with financial regulations, tax laws, and accounting standards
• Maintain accurate records and documentation to support audits and inspections

Systems Maintenance and Improvement

• Maintain integrity of financial systems through effective data management
• Identify opportunities to improve processes and implement efficiencies, including automation

Customer Service

• Act as a point of contact for internal teams and external suppliers
• Resolve invoice discrepancies and disputes promptly
• Monitor and report on aged creditors and follow up on outstanding payments

Essential Skills and Knowledge

• AAT Level 3 or equivalent experience
• Strong understanding of the financial cycle and core finance processes
• Experience with financial systems (e.g. CODA, Iplicit or similar)
• Knowledge of governance, segregation of duties, and internal controls
• Understanding of procure-to-pay processes
• Experience in purchase ledger, payroll, and general ledger activities
• Strong IT skills, particularly Microsoft Excel and Word
• Ability to prioritise workloads and meet deadlines
• Excellent communication and interpersonal skills

Desirable (Training Can Be Provided)

• Awareness of relevant legislation and compliance standards
• Experience supporting external audits
• Ability to work effectively as part of a team
• A proactive, safety-conscious mindset with a focus on continuous improvement

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.