Bid Coordinator

Job Title: Bid Coordinator (Maternity cover - August 2026 - September 2027)

Location: Beckenham with nearby parking

Salary: £30k to £35K

Company hours: 9am to 5:30pm Mon-Fri, possible hybrid working 1 day a week at home after probation with the possibility of progressing to 2.

JRRL are looking for an efficient and well-organised Bid Coordinator to join their client in Beckenham supporting the Head of Marketing & Bids and working closely with 2 other Bid Coordinators.

The ideal candidate will be a team player with previous bid experience, be able to multi-task and work to deadlines and possess excellent communication skills.

Responsibilities:

• Monitoring of public tender notices for suitable project opportunities, expressing interest and downloading the necessary documentation from online portals
• Manage the process for your own bids with relevant departments/staff
• Production of high-quality submissions to support the business's work winning and project delivery activities, meeting deadlines
• Ensure all submissions follow corporate guidelines and branding where possible and are technically correct
• Produce written submission information, research, and clarifications/ responses for SQ, ITT, Framework and Fee submissions, liaising with other departments for information as required
• Ensure material is factually and grammatically correct
• Ensure tender tracker is kept up to date
• Requesting feedback from clients
• Maintain individual workload tracker
• Maintain bid research library with up to date responses
• Create bespoke presentations where needed, organograms, visuals, case studies and company CVs as required
• Management of framework tracker and maintain framework pipeline by completing forms and carrying out market research

Person Specification:

• Past experience with bids (6 months plus)
• Computer literate with an intermediate level of Word and Excel skills
• Knowledge of other Microsoft Programmes and Adobe Acrobat
• High attention to detail
• Be able to multi-task
• Work well within a team but also have the ability and confidence to work alone and take initiative
• Have excellent organisation and communication skills
• Have the ability to work under pressure and deliver to deadlines
• Excellent telephone manner