Executive Assistant
BramahHR Ltd
Salary: Up to £40,000 per annum
Reports to: Chief Executive Officer (CEO)
Overview: We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO and Senior Leadership Team. This is a pivotal role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities within a fast-paced business environment.
The successful candidate will act as a trusted partner to the executive team, ensuring the smooth coordination of schedules, meetings, communications, travel arrangements, and key business activities.
Key Responsibilities:
- Provide full administrative support to the CEO and Senior Leadership Team.
- Manage complex diaries, calendars, and appointments, ensuring efficient use of executive time.
- Coordinate and prioritise incoming communications, including emails, calls, and correspondence.
- Prepare and distribute documentation, presentations, reports, and briefing materials.
- Organise and coordinate meetings, conferences, workshops, and company events
- Prepare agendas and supporting documentation
- Attend meetings where required, take accurate minutes, and track follow-up actions.
- Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
- Ensure travel arrangements are cost-effective and aligned with company policy.
- Assist with business projects, research activities, and ad hoc initiatives.
- Monitor deadlines and help executives prioritise workloads and commitments.
- Process expenses and support financial administration activities.
- Ensure records and documentation are organised and up to date.
- Build effective working relationships across the business.
- Handle sensitive and confidential information with the utmost discretion.
- Previous experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
- Experience supporting senior executives in a corporate environment.
- Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
- Excellent organisational, prioritisation, and time-management skills.
- Strong written and verbal communication abilities.
- High level of accuracy and attention to detail.
- Ability to work independently and manage multiple competing priorities.
- Trustworthy and discreet when handling confidential information.
- Calm and composed under pressure.
- Solutions-focused with a proactive mindset.
- Competitive salary up to £40,000 per annum
- Performance-related bonus scheme
- 25 days annual leave, increasing with length of service
- Company pension scheme
- Private medical and dental insurance (following successful completion of probation)
- Length of service recognition vouchers
- Specsavers eye-care vouchers
- Income protection scheme
- Life assurance cover
- Hybrid working arrangement (3 days per week in office)
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