Facilities Assistant

Facilities Assistant

Blue Legal are pleased to present an opportunity to join a leading professional services firm as a Facilities Assistant. This role will support the day-to-day delivery of facilities services across multiple office locations, ensuring operational requirements are met efficiently and to a high standard. The successful candidate will assist with archiving, mail room operations, office support services and health & safety administration, while providing excellent internal client service across the business.

The Responsibilities:

• Managing the scanning, archiving and maintenance of wills, deeds and files using the firm’s database systems.
• Supporting daily mail room operations and ensuring the timely handling and distribution of post and deliveries.
• Providing reprographics and general office support to internal teams, including responding to stationery and miscellaneous facilities requests.
• · Ordering and maintaining office consumables, stationery and supplies to ensure smooth day-to-day operations across the offices.
• Investigating reports of maintenance faults or breakdowns and arranging repairs or contractor support where required, escalating issues when necessary.
• Assisting with office moves, storage management, recycling procedures and maintaining high standards across communal and kitchen areas.
• Supporting the Facilities Supervisor with health & safety administration, including conducting inductions for new starters and maintaining accurate records.

The Candidate:

• Previous experience within a customer service or office-based environment, ideally with exposure to facilities, archiving or post room services.
• Strong organisational skills with the ability to prioritise workloads effectively and maintain a high level of accuracy.
• Working knowledge of Microsoft Office applications, including Word and Excel, with a client service-focused approach to work.