Facilities Manager

HR

● To administer recruitment and selection including and not limited to:

● ATR completion / and agency liaison where applicable

● Arranging interview/liaising with applicants

● Confirmation letters of outcome of interviews

● Inductions

● Issue of contract after probationary period

● Provide new starter details to Finance admin/HR Shared Services, ensuring contracts are issued

● DBS & Vetting plus periodic renewals

● Remind Management team of periodic reviews during probationary period

● Responsible for training matrix, sourcing of training and its arrangement and Employee Development Review (EDR) administration.

Health & Safety

● To assist the CM in the provision of statistical Information relating to Health & Safety/accident reports

● Ensure site is compliant and the tracker is up to date at all times

● To carry out Health and Safety responsibilities as per G4S corporate Part B responsibilities document complying with the HASWA 1974

● Ensure site meets statutory requirements

● Ensure all SLA's and KPI's are met

General

● Paymech -Preparation of any unavailability and performance shortfall for CM verification.

● To operate within and maintain the standards of service and security required at the contract.

● Maintain an efficient support service to the CM, Hard Services Manager and operational teams completing all administrative tasks to deadline and to the prescribed standards

● Client Liaison/management meetings

● Daily operational meetings

● Carry out any other reasonable duties as requested by Management.

▪ Collaboration & Cooperating

▪ Focused and Organised

▪ Working with complexity

▪ Customer thinking

▪ Analytical skills

▪ Accuracy - numerical and grammatical

▪ Communication

▪ Client facing

▪ Report writing

▪ Leadership

Skills and Knowledge

Essential


▪ Sound knowledge of IT systems (Microsoft Office/Google)

▪ Minute taking ability

▪ Experience of working with people at all levels

▪ Highly Organised

▪ Reliable, conscientious with an eye for detail

▪ Sound problem solving abilities.

▪ Paymech Administration

▪ COSHH

▪ CAFM

▪ Compliance