Facilities & Operations Assistant

Facilities & Operations Assistant (Maternity Cover)
Portsmouth
£23,200 – £25,000 per annum (dependent on experience)
Fixed-term maternity cover (until September 2027)
 

Role Overview

An opportunity has arisen for a Facilities & Operations Assistant to join a busy Business Operations team within a fantasic reporting directly to the Facilities & Operations Manager.

This role is responsible for supporting the smooth day-to-day running of office facilities and operations, delivering a wide range of administrative and operational support services across facilities management, IT coordination, office administration, and visitor services.

Hours: 35 hours per week, Monday to Friday (09:00–17:00)

Benefits

• Private medical insurance and life assurance
• Employee Assistance Programme (EAP)
• 7% non-contributory pension contribution (plus salary sacrifice options)
• Enhanced maternity, paternity, and sick pay
• Cycle to work scheme
• Free onsite gym access and parking
• Hybrid working and enhanced annual leave
• Additional wellbeing and support benefits

Key Responsibilities

The successful candidate will support a broad range of operational activities, including:

• Supporting day-to-day building operations, including liaising with suppliers, raising maintenance requests, and monitoring ongoing works
• Assisting with health and safety compliance, including fire alarm testing, record keeping, and evacuation support
• Maintaining asset registers and coordinating office equipment, IT assets, and supplies
• Acting as the first point of contact for internal IT queries and coordinating with external IT support providers
• Supporting security and access processes, including visitor management, passes, and liaison with site security teams
• Providing general administrative support, including inbox and telephone management, post handling, and office duties
• Assisting with reception duties and ensuring a professional and welcoming experience for all visitors
• Supporting office moves, events, and wider operational projects as required
• Assisting with pool vehicle management, including bookings, maintenance coordination, and record keeping
• Maintaining office and kitchen supplies to ensure smooth daily operations

Additional Requirements

• Must have the right to work in the United Kingdom (sponsorship is not available)
• Appointment is subject to a satisfactory DBS check and additional security clearance where required

Apply today or call Lynsey at Key Recruitment for more information