HR Coordinator

Job Title: HR Co-ordinator

Location: Ipswich

Duration: 3 months

Main Purpose of the Job:

To provide comprehensive HR and recruitment co-ordination support to the HR team and Site Management on a major infrastructure project. The role will play a key part in ensuring compliant, efficient, and professional delivery of HR services, including recruitment administration, onboarding, security vetting, and right-to-work compliance within a highly regulated environment.

Key Tasks & Responsibilities:

Recruitment & Onboarding Co-ordination

• Provide end-to-end recruitment co-ordination support, coordinating vacancies, advertising roles, and assisting with candidate shortlisting where required.
• Liaise with hiring managers, recruitment agencies, and candidates to coordinate interviews, site inductions, and offer processes.
• Manage pre-employment checks, ensuring all required documentation is obtained prior to start dates.
• Maintain accurate recruitment and onboarding records on internal HR systems.
• Integration & Employee Support
• Act as the first point of contact for visitors, new starters, overseas workers, and agency personnel attending site.
• Support the integration of new employees, including coordinating IT equipment, medical assessments, inductions, and access requirements.
• Provide ongoing HR administrative support to employees and site teams throughout the employee lifecycle.
• Support line managers and employees with HR queries
• Acting as the primary point of contact for staff inquiries regarding company policies, benefits, and payroll.
• Support the HR team with projects

HR Administration

• Draft and issue HR correspondence and employee communications, ensuring accurate file management and record-keeping.
• Process changes to employee terms and conditions.
• Triage and manage the HR and vetting inboxes, responding appropriately or escalating where required.
• Ensure all work is carried out in line with GDPR requirements, maintaining strict confidentiality at all times.
• Undertake any other reasonable duties as required to support the HR function and project needs.

Knowledge, Experience and Qualifications Required:

• CIPD Level 3 and/or experience in an HR Administration role, ideally within construction, engineering, or a regulated environment
• Experience supporting recruitment and onboarding processes
• Strong administrative and data entry skills
• Customer-facing experience with a professional and approachable manner
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Strong organisational and planning skills, with the ability to manage multiple priorities in a fast-paced environment
• Advanced proficiency in Microsoft Office, particularly Excel

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.