Office Manager and PA

Office Manager and PA

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Bellway is a FTSE 250 five-star homebuilder, headquartered in Newcastle upon Tyne, which operates 20 trading divisions across England, Scotland and Wales. The company has grown from a family firm, established more than 75 years ago, into a respected national brand, selling over ten thousand homes a year.

At Bellway we recognise that people are the key to our success, and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust. In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.

Our Bellway Home Space manufacturing facility is looking to recruit an Office Manager and PA to support the Senior Management Team within our state-of-the-art timber frame manufacturing facility in Sutton-in-Ashfield.  This is a pivotal role offering the opportunity to play a key part in supporting senior leadership and contributing to the smooth running and continued development of a modern manufacturing facility.

The Role

Principal accountabilities of the Office Manager and PA role include: 

Acting as first point of contact when dealing with correspondence and telephone calls, ensuring urgent messages are actioned immediately.

Supporting the Senior Management Team with secretarial support including diary management and organising meetings.

Taking minutes, typing up notes, presenting in a professional format, and following up with action trackers.

Providing administrative support to Production Managers, including handling operational documentation,  running inductions, providing induction equipment, procurement and IT support.

Supporting with Human Resources administration including recruitment and induction process, as well as maintaining attendance records, holiday and sickness, supporting probationary reviews as well as disciplinaries and grievances.

Managing the TMS Time and Attendance System. 

Maintain efficient filing and archive systems.

Organising staff training.

Liaising with Office Managers at Group and other Divisions.

Ordering of new computers, stationery, office refreshments, mobile phones for Staff.

Booking Fire Risk Assessments, PAT testing, etc.

Ensuring compliance with signage across the building (HSE), coordinating HSE actions.

Liaising with external companies as well as Bellway divisions to arrange visits and factory tours.

Welcoming visitors and setting up meeting rooms.

Ensuring lobby, reception and kitchen areas are maintained.

Ensuring a good standard of housekeeping, ensure noticeboards and all displayed certifications are kept up to date.

Co-ordinating travel and accommodation arrangements.

Attending H&S meetings as office representative (taking minutes).

Organising office functions and ad hoc charitable or fund-raising events within the company.

Experience

Experience of working in a secretarial/PA role supporting Director level roles.

Qualifications and Training

GCSE Maths and English – Grade 4/C or above (or equivalent).

Skills and Aptitude

Excellent administration and organisation skills

Creating, updating, enforcing and maintaining office wide processes.

Strong communication and listening skills

Ability to prioritise workload and meet tight deadlines

Demonstrates a high level of discretion and confidentiality

Ability to work independently as well as part of a team

Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems

Committed to diversity and inclusion

The Role and Working Conditions

Willing to be flexible in respect to day to day duties and hours worked.

4 days in the office and 1 day from home.

In return we can offer you:

Competitive salary

Competitive annual bonus

25 days holiday, plus bank holidays

Contributory pension scheme

Access to discounts and benefits portal

Sharesave Scheme

Cycle to Work Scheme

Life assurance

We reserve the right to close this vacancy if a large volume of applications are received.