PA

PA and Training Coordinator
Reporting to the Director of Corporate Services.

Based in Reading, with up to 3 days hybrid working.
Role Overview
This role coordinates the delivery of health and safety training across the UK while also providing PA support to a Consultant. It involves organising training logistics, maintaining records, supporting consultancy activities, and ensuring efficient workflow and reporting.
Key Responsibilities
PA Support

• Manage the Consultant's diary, meetings, and travel arrangements
• Prepare, proofread, and format reports, proposals, and correspondence
• Process expenses, support client fee and time reviews
• Maintain work trackers, dashboards, and project logs
• Monitor emails and manage client communications when required

Training Coordination

• Organise training schedules, venues, travel, and materials
• Maintain CRM systems, training records, and delegate information
• Liaise with internal teams and clients to coordinate training delivery
• Support reporting, presentations, and progress tracking
• Ensure timely invoicing and accurate administration
• Maintain SharePoint/Teams systems and documentation

General Support

• Act as a key point of contact for training delivery
• Support process improvements and collaboration across Microsoft 365
• Provide additional administrative support as needed

Skills & Experience

• Experience in a PA or coordination role
• Strong organisational, communication, and stakeholder management skills
• Proactive, detail-oriented, and able to manage multiple priorities.
• Advanced Microsoft 365 skills (essential), especially Word; Excel preferred
• Experience with diary management, scheduling, and reporting
• Professional, collaborative, and adaptable approach

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)